Academic Advisor I

University of South Florida•Tampa, FL

About The Position

The incumbent reports to the Assistant Director of Undergraduate Advising in the College of Public Health. The Academic Advisor counsels students concerning their academic plans and progress, academic schedule, activities and career goals, in order to assist students in making decisions leading to graduation. Advisors also assist academic departments, colleges and special program offices with implementation of policies affecting advisement, re-admission, and registration. This position will be responsible for advising students who have declared an undergraduate major within COPH and work collaboratively with the College of Public Health Academic Advising staff, academic departments, the Center for Academic Advising, Office of Orientation, Student Affairs and the other colleges at USF. As a professional employee, the person must be willing to work beyond normal business hours to serve student needs especially during peak times registration and orientation). Expected to work on behalf of undergraduate students, the college and the greater good of the USF community.

Requirements

This position requires a Bachelor’s degree in Education, Counseling or academic field directly related to the Advisor's specific responsibilities with a minimum of one year of experience in advising or related academic functions within higher education.
Work experience may not be substituted for the Bachelor's degree requirement for this position.

Nice To Haves

Master's degree preferred

Responsibilities

Provide timely and accurate academic advising for undergraduate students in the College of Public Health (specific major).
Make recommendations regarding course selection and hours per term based on student's professional goals, interests, and previous academic performance to ensure timely graduation.
Advise prospective and current students in the undergraduate major and minor.
Perform basic statistical analysis and other mathematical calculations pertaining to advising (e.g. GPA, weighted averages, academic probation, etc.).
Respond to student and university emails within 48 business hours.
Interpret and apply SUS/USF/COPH policies and procedures as related to student advising to faculty, students, and staff.
Maintain current knowledge of university policies and procedures, academic programs and other programs and services.
Assist in conducting small and large group sessions with students face to face and/or virtually to analyze progress towards academic completion of requirements from the university, ensuring students are properly informed regarding specific requirements that must be met for graduation.
Facilitate use of university systems such as Banner, Degree Works, Archivum, Civitas, and other platforms for advising and university initiatives.
Evaluate AP/IB/AICE/CLEP scores and previous academic work of FYS and transfer students to ensure proper placement in USF courses and determine how course work will be applied towards satisfying academic requirements at USF.
Communicate and clarify the results of course evaluations to students.
Collaborate with advising team for Orientation procedures.
Send outreach and pre-register incoming FYS students prior to their orientation to ensure they are registered in a first semester schedule.
Outreach and meet with incoming transfer students prior to their orientation to provide a schedule.
Deliver orientation presentation.
Assist with the organizational and implementation of retention programs that provide the necessary resources to assist students (FYS and transfer) in achieving academic success and retaining them at USF. This includes, but not limited to, outreach to students regarding midterm grades, academic standing, holds preventing registration, participation in registration workshops, monitoring registration, Finish in Four (FIF) etc.
Provide advising material and resources for students both via the web and paper form.
Attend and participate in major recruitment activities for the college and admission events.
Partake in trainings, presentations, and related conferences regarding advising.