Academic Administrator, Early College

Ocean County College • Toms River, NJ

396d • $62,492 - $83,323

About The Position

The Academic Administrator for Early College at Ocean County College plays a crucial role in supporting the operations of the Early College department within Enrollment Services. This position is responsible for administrative and technical support, including scheduling classes, managing student records, and ensuring compliance with academic policies. The administrator serves as a liaison with IT and collaborates with various departments to enhance the efficiency of the Early College program.

Requirements

• Bachelor's Degree in education, administration, or a related field; a Master's Degree may substitute for two years of experience (total of 3 years of related work experience).
• Five years of experience in academic administration, student records, or a related area.
• Three years of supervising or team leadership experience.
• Knowledge of academic processes, course scheduling, and graduation requirements.
• Two years of experience using Student Information Systems, CRM systems, and/or LMS systems in an administrative capacity.
• Demonstrated proficiency in Microsoft Office Suite.

Nice To Haves

• One year of recent experience with Colleague, Recruit, and Canvas.
• Exceptional problem-solving skills and attention to detail.
• Proven ability to manage multiple priorities and workflows in a dynamic environment.

Responsibilities

• Builds and schedules embedded courses for the Early College program within the Student Information System, ensuring accurate course descriptions and faculty approval.
• Oversees enrollment, tracking, and enforcement of testing, prerequisite, and co-requisite policies; maintains accurate Early College student records in CRM and SIS systems.
• Produces and reviews rosters for high school partners to ensure enrollment accuracy.
• Verifies credentials for embedded high school instructors to ensure compliance with college policies and standards.
• Ensures timely entry of grades into the Student Information System by high school instructors and follows up on missing grades.
• Oversees the graduation process for the Early College program, including managing academic programs and ensuring accurate student records.
• Maintains Early College landing pages and assists with updates for marketing materials as needed.
• Acts as the primary liaison between the Information Technology department and the Early College department, identifying issues and recommending improvements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree