Purdue University-posted 3 months ago
Full-time • Entry Level
West Lafayette, IN
Educational Services

The Department of Entomology is seeking an Academic Administrative Assistant. In this role, you will support the department's academic advising office by providing both undergraduate and graduate program support which includes but is not limited to modifying registration and course related databases, student files, auditing current student plans of study, tracking progress and updating department database. In addition, you will attend meetings in the absence of the academic advisor and assist in recruitment and graduation activities.

  • Answering telephones and giving information to callers, taking messages, or transferring calls to appropriate individuals
  • Greeting visitors or callers and handling their inquiries or directing them to the appropriate persons according to their needs
  • Receiving and responding to routine correspondence
  • Distributing incoming and outgoing mail
  • Maintaining organizational files and records
  • Scheduling routine meetings
  • Ensuring proper functioning of office equipment, such as fax machines, copiers, or phone systems and arranging for repairs when equipment malfunctions
  • High school diploma/GED
  • Some experience in an administrative support customer service, or clerical role
  • Excellent customer service, verbal, and written communication skills
  • Ability to handle frequent interruptions, balance multiple tasks, and maintain confidentiality
  • Strong organizational skills and attention to detail
  • Computer and related software skills to include Word, Excel, Outlook, Internet, etc
  • Typing, drafting, filing, and data entry skills
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