Academic Administrative Assistant - Computer Science Department

Williams College, London

105d • $25 - $27

About The Position

Williams College is excited to announce an opening for the position of Academic Administrative Assistant in the Computer Science Department. As the Academic Administrative Assistant, you will be instrumental in facilitating a dynamic academic environment, supporting faculty, staff, and students through a wide range of administrative and organizational responsibilities that are vital for the department's smooth functioning and continued growth. You will play a critical role in ensuring the department's financial health and operational efficiency, directly contributing to its academic mission and the broader success of the college by supporting the day-to-day operations of the department. Williams College is committed to building a broadly diverse and inclusive community where members from all backgrounds can live, learn, and thrive. Reporting to the chair of the department, this 35-hour per week, year-round (12-month) position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. This includes comprehensive health insurance, generous retirement plans, paid time off, and access to tuition remission and grant opportunities, making it an exceptional environment for personal and professional growth.

Requirements

• Associate’s Degree plus at least 2 years relevant experience required, or equivalent combination of education and experience in administrative roles
• Excellent organizational skills with an ability to prioritize, organize, and execute multiple tasks independently
• Excellent oral and written communication skills, including email correspondence and proofreading
• Ability to maintain confidentiality in regards to personnel and student information
• Proficiency with or an ability to learn technology, including but not limited to web content management, databases, and Wordpress
• Knowledge of and experience with spreadsheets, bookkeeping, Google and Microsoft Suites
• Strong interpersonal skills; the ability to work collaboratively with broadly diverse groups of students, faculty and staff in a courteous and professional manner

Responsibilities

• Be the first point-of-contact via phone, email, or in-person for a variety of constituents within the department
• Monitor and manage departmental budgets and expenditures
• Organize travel and arrangements for guest speakers and events
• Assist with department events, including booking rooms for meetings and ordering food when needed, and staff occasional evening events
• Manage departmental communications, including email, website, and social media
• Assist in staff and faculty hiring (e.g. arranging advertisements for position, organize campus visits by candidates), manage the employment of student teaching assistants
• Assist department chair in various administrative tasks and maintain records
• Submit course offerings, organize classroom assignments and course evaluations
• Prepare class material for distribution

Benefits

• Comprehensive health insurance
• Generous retirement plans
• Paid time off
• Access to tuition remission and grant opportunities

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree