CNCA - A/R Rep 1 (50896)

Haas Automation, Inc.•Oxnard, CA

4d•$21 - $30•Onsite

About The Position

Accounts Receivable Rep 1 Salary Range: $21.00 - $30.00/ Hr. As the largest machine tool builder in the western world, we need world-class talent in all of our departments. And we’re not just looking for people for the production floor. Haas is a very vertically integrated company, with a wide range of high-tech career opportunities available. Oh, and yes, we are the same Haas that owns the Haas Factory Racing Team, and Haas F1 Team from the Netflix series: Drive to Survive. The Accounts Receivable Representative 1 performs and coordinates activities in collecting overdue payments for CNC Associates, Inc. Essential Duties and Responsibilities include the following. Other duties may be assigned. Using the credit file and computer-generated payment status/history reports as the primary source materials, works with delinquent over 13 days past the regular payment due date accounts to bring these accounts to a current status and maintain them in that fashion. On a weekly basis, discusses the status of non-performing customers/accounts with the Accounts Receivable Supervisor to determine the course of future collection action. Reviews past due accounts to determine which customers must be contacted for collection. Follows company policy in the collection of overdue accounts and refers non-routine accounts to the Accounts Receivable Supervisor for repossession and legal actions against debtors once all collection efforts have been exhausted. Prepares reports on current findings and actions taken for past due accounts under investigation. Interviews customers by telephone to investigate complaints, verify accuracy of charges, or to correct errors in accounts. Answers all A/R questions (within realm of authority) to all other dependents. Complete name changes and assignment agreements for review by the Accounts Receivable Supervisor. Calculate contract payoff quotes and provide payoff statements upon request. Provide machine activation codes to customers and dealers, including any code updates through the accounting system. Scanning and indexing of Contract files through Document Management System . Obtain and update customer insurance records for all active customer(s) accounts. Prints daily invoices from accounting system. Emails and mails invoices, and pick-up daily incoming mail from the mail lobby from time to time. • Employees are expected to follow instructions, procedures and to escalate any issue impacting workflow, quality, etc. • Employees must exhibit honesty and integrity as well as demonstrate adherence to rules, procedures and policies.

Requirements

To perform this job successfully the candidate must be able to perform each essential duty adequately.
Associate's degree AA/AS/AAS from a two-year college or technical school is required, plus additional related experience, training and/or equivalent combination of education and experience.
Must have the ability to read, analyze, and interpret documents; such as safety rules, operating and maintenance instructions, and procedure manuals in English.
Have ability to write routine reports and business correspondence.
Able to speak effectively before groups, customers, and/or employees of the organization.
Must have the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Must have the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
May need to draw and interpret graphs.
Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

Read, write and speak Spanish fluently.

Responsibilities

Using the credit file and computer-generated payment status/history reports as the primary source materials, works with delinquent over 13 days past the regular payment due date accounts to bring these accounts to a current status and maintain them in that fashion.
On a weekly basis, discusses the status of non-performing customers/accounts with the Accounts Receivable Supervisor to determine the course of future collection action.
Reviews past due accounts to determine which customers must be contacted for collection.
Follows company policy in the collection of overdue accounts and refers non-routine accounts to the Accounts Receivable Supervisor for repossession and legal actions against debtors once all collection efforts have been exhausted.
Prepares reports on current findings and actions taken for past due accounts under investigation.
Interviews customers by telephone to investigate complaints, verify accuracy of charges, or to correct errors in accounts.
Answers all A/R questions (within realm of authority) to all other dependents.
Complete name changes and assignment agreements for review by the Accounts Receivable Supervisor.
Calculate contract payoff quotes and provide payoff statements upon request.
Provide machine activation codes to customers and dealers, including any code updates through the accounting system.
Scanning and indexing of Contract files through Document Management System .
Obtain and update customer insurance records for all active customer(s) accounts.
Prints daily invoices from accounting system.
Emails and mails invoices, and pick-up daily incoming mail from the mail lobby from time to time.
Employees are expected to follow instructions, procedures and to escalate any issue impacting workflow, quality, etc.
Employees must exhibit honesty and integrity as well as demonstrate adherence to rules, procedures and policies.