A/P Payroll Specialist

Insight Hospital & Medical Center • Chicago, IL

82d

About The Position

Under the supervision of the Accounts Payable/Payroll Manager, the Accounts Payable Specialist will process vendor invoices/purchase orders via Multiview Accounts Payable system to ensure correct and timely payment to vendors. Answer employee and vendor questions regarding payment terms and policies. Demonstrate Insight Chicago Mission and core values (Execution, Loyalty, Innovation, Teamwork, Adaptability, Ethics & Integrity, Love and Energy). These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Chicago Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.

Requirements

• Associates degree (AA) or equivalent (Preferred)
• High school graduate or equivalent (Required)
• 2 years of related experience (Minimum)
• Experience with electronic Accounts Payable systems (Required)

Nice To Haves

• 3-5 years of related experience (Preferred)
• Experience with Microsoft Office software (Preferred)

Responsibilities

• Process invoices for payment via Multiview Accounts Payable system and processing Purchase Orders via Purchasing system which includes 3-way matching from various vendors.
• Interact/Follow up with purchasing and other departments regarding purchase order/invoice discrepancies such as price and/or quantity issues.
• Review invoices / check requests for mathematical accuracy, proper authorization approval, sufficient documentation, and reasonableness of general ledger account distribution.
• Process Accounts Payable weekly check run (Manual checks and EFT), attach appropriate documents to the check copies and reconcile to the check register.
• Respond promptly to internal and external vendor inquiries (email, phone, or in-person).
• Maintains Accounts Payable system and related files and records.
• Maintain vendor data/records for accuracy and completeness in Lawson Accounts/Multi View Payable system.
• Review and/or update vendor 1099 coding classification in Multiview Accounts Payable system.
• Performs other related duties as assigned and/or requested.

Benefits

• Paid Sick Time - effective 90 days after employment
• Paid Vacation Time - effective 90 days after employment
• Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month
• Short and long-term disability and basic life insurance - after 30 days of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees