82-120 Manager - Purchasing

Ute Mountain Casino Hotel • Towaoc, CO

127d

About The Position

The Purchasing Manager will oversee all aspects of procurement to ensure the timely acquisition of high‑quality goods and services—ranging from food & beverage supplies to housekeeping, maintenance, and gaming‑floor essentials. You will work closely with department heads, the Director of Accounting and Finance, and external vendors to create purchase requisitions, assign PO numbers, solicit competitive bids, and prepare contracts. A strategic thinker, you'll analyze price proposals, monitor market trends, track shipments, resolve delivery issues, and address quality concerns. Maintaining accurate records of purchases, costs, vendor performance, and inventories is essential.

Requirements

• Must be at least 21 years old to obtain UMUGC Support License (required).
• Must be able to pass the UMUGC and CG background investigations (no financial crimes or other felonies).
• Must possess an associate’s degree in accounting, finance, or a related field.
• Demonstrate an accounting background using experience or education.
• 2-4 years of combined experience/education in accounting or a closely related field.
• Ability to work flexible hours including nights, weekends, and holidays.

Nice To Haves

• Gaming or tribal experience is preferred.
• Basic understanding of common accounting software, such as Microsoft Great Plains, NetSuite, and Sage IntAcct.

Responsibilities

• Source and secure the highest quality merchandise at the most competitive prices while ensuring appropriate order quantities.
• Prepare purchase requisitions, assign purchase order numbers, solicit bid proposals, and review requisitions for goods and services.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, and reputation.
• Analyze price proposals and related data to determine fair and reasonable pricing.
• Monitor and ensure adherence to all applicable tribal, state, and federal laws and regulations.
• Assist Directors in negotiating, renegotiating, and administering supplier contracts; monitor contract performance and report any necessary changes.
• Track and trace shipments to ensure timely delivery, investigate delays or issues, and follow up on undelivered goods.
• Liaise frequently with staff, vendors, and end‑users to address defective or substandard goods and determine corrective actions.
• Maintain computerized and manual records related to purchases, costs, delivery, product performance, and inventories.
• Stay informed on market trends by reviewing catalogs, industry publications, and online resources; consult with departments to develop strategic purchasing programs.
• Conduct vendor interviews and visit supplier facilities to gain firsthand knowledge of products and services.
• Hire, train, and supervise the Receiving Clerk; provide coaching and performance feedback.
• Write and review product specifications, maintaining a working technical knowledge of items being purchased.
• Formulate procurement policies and bid‑proposal procedures; prepare and revise Standard Operating Procedures for the purchasing department (subject to Finance Director approval).
• Attend meetings and seminars to foster interdepartmental collaboration and stay updated on industry best practices.
• Deliver exceptional customer service in accordance with company policies and promote teamwork by assisting others as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree