2025-2026 Substitute Secretary for Greater Cincinnati School Districts via Sub Solutions

Mason City School District • Mason, OH

79d

About The Position

The Substitute Secretary position is designed to manage the flow of office tasks to ensure their timely completion and to assist the administrative and teaching staff in the operation of an efficient and professional office and school. This role is crucial for public school districts in Hamilton and Clermont Counties serviced by Comprehensive Substitute Solutions. The position requires the use of Frontline Absence Management software for managing absences.

Requirements

• High school diploma or GED.
• Minimum of three years related experience and/or training (formal business or secretarial training preferred).
• Equivalent combination of education and experience.

Responsibilities

• Greet students, staff, and parent visitors courteously and professionally.
• Assist with the attendance process.
• Maintain all office files in an orderly fashion.
• Receive telephone and fax messages for staff and deliver them consistently.
• Handle incoming and outgoing mail.
• Operate computers and all office machines as needed.
• Maintain confidentiality in sensitive matters.
• Assist in issuing communications and forms for students.
• Supervise the general demeanor of students who are present in the office and direct students who are ill to the appropriate school personnel.
• Type letters, memos, reports, programs, and evaluations for the principal/administrator as directed.
• Maintain accounts, process purchase orders, and follow through on receiving and distributing supplies.
• Process all student directory, grade information, enrollment/withdrawals, and demographic information.
• Perform other duties or assignments as directed by the immediate supervisor or building administration.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED