[2025-2026] Clerical Aide Cy-Fair Campus

Bob Hope School • Houston, TX

112d

About The Position

The Clerical Aide position at Bob Hope School involves providing clerical support to campus administrators and staff, maintaining an organized work environment, and offering academic support to students. The role requires effective communication, organizational skills, and the ability to handle various office tasks efficiently.

Requirements

• High School Diploma or GED; AA/AS or a minimum of 60 college credit hours preferred.
• Proficiency in keyboarding and file maintenance.
• Effective telephone, organizational, written communication, and interpersonal skills.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Detail-oriented and able to work with detailed information/data.
• Ability to read, speak, and understand English.
• Ability to perform basic mathematics.
• Multi-task oriented and able to adapt to changing work priorities.
• Team-oriented and self-motivated.
• Ability to meet established deadlines.
• Ability to operate various office equipment.
• Ability to work with children.
• Ability to assist in the classroom.

Responsibilities

• Assist Campus Director and central office administrative staff with clerical duties as assigned.
• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
• Perform secretarial and clerical tasks of a varied nature, requiring knowledge of school rules and regulations.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain proper files including inventory of school supplies, mailing lists, student records, visitor logs, and communication.
• Receive, store, and issue supplies and equipment.
• Distribute mail and handle correspondence of the office, responding to routine requests for information.
• Type correspondences, make travel arrangements, and maintain records and files.
• Prepare purchase orders and requisitions for needed materials and release payment authorizations in a timely manner.
• Assist in coordinating facilities and materials/equipment needed for meetings and events.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists as requested.
• Arrange appointments and maintain a schedule for the Principal or designee and assigned staff.
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
• Assist the Principal or designee and staff in handling interruptions and emergencies.
• Assume responsibility for extracurricular activities as assigned.
• Assist in classroom management.
• Assist with administration and scoring of objective testing instruments or work assignments.
• Be a positive role model for students; support the mission of the school district.
• Take necessary precautions to protect students, equipment, materials, and facilities.
• Work with staff in other offices to complete large or time-sensitive projects or emergencies.
• Ensure proper money handling procedures for funds collected from ID badges and lunch money.
• Maintain a professional relationship with colleagues, students, parents, and community members.
• Participate in staff development activities to improve job-related skills.
• Compile, maintain, and file all reports, records, and other documents required.
• Attend and participate in faculty meetings and serve on staff committees as required.
• Maintain regular attendance.
• Establish and maintain open lines of communication with students, parents, and colleagues.
• Greet/receive staff and direct them to appropriate office or meeting.
• Notify the front office backup support person when leaving and returning from the station.
• Refer inquiries or problems to appropriate office.
• Keep phone number and extensions directory up to date.
• Remain current on school information for the public.
• Check and respond to e-mail and voice mail daily.
• Maintain records as required by law and district policy.
• Uphold and enforce all school policies and state regulations.
• Maintain confidentiality.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED