2025-2026 Administrative Assistant III, Director of Human Resources

Cypress-Fairbanks Independent School District (TX) • Cypress, TX

171d • $38,963

About The Position

The position involves providing administrative support within the human resources department of a public education setting. The role requires a strong attention to detail, organizational skills, and the ability to manage multiple tasks with minimal supervision. The administrative assistant will be responsible for preparing various documents, maintaining employee records, and supporting HR administrative tasks. Regular and reliable attendance is essential for this role.

Requirements

• High school diploma or GED equivalent.
• Three (3) years of administrative assistant experience or three (3) years of experience in human resources in public education settings preferred.
• Knowledge of school district organization, operations, and administrative policies, procedures, and business practices preferred.
• Proficient in the use of personal computer software such as Microsoft Suite and Google Suite, and Adobe preferred.
• Strong attention to detail and organizational skills required.
• Ability to prioritize, organize, multi-task numerous complex administrative activities and manage time with minimal direction and supervision.
• Ability to quickly learn various Human Resource computer programs.
• Experience utilizing and maintaining a variety of databases with the ability to export data and reports from a variety of sources.
• Ability to work with frequent interruptions; ability to maintain emotional control under stress.
• Demonstrated ability to work with a wide range of individuals and complex issues.
• Strong and effective oral and written communication skills required.
• Strong decision-making skills.
• Demonstrated personal integrity and ability to maintain confidentiality to support the best interest of the district.

Responsibilities

• Prepare correspondence, forms, schedules, contracts, and reports for the Directors and Assistant Directors of Records, Leaves, Credentials, and Compensation.
• Compile pertinent data as needed when preparing various federal, state, and local reports.
• Answer and respond to incoming calls, taking reliable messages and routing them to appropriate staff; assist directly with routine inquiries.
• Monitor and respond to inquiries in various HR email accounts.
• Maintain employee records using the Laserfiche electronic document retrieval system.
• Maintain the Sick Leave Bank Database, process new memberships, schedule meetings, process correspondence, and update employee files.
• Prepare and maintain service records for employees who have resigned or retired, including those who completed the school year.
• Process service record requests from existing employees for continued education and certification renewal, and provide service records for previous employees upon request.
• Process loan forgiveness forms and loan grant applications for both previous and current employees.
• Process out-of-state certification and verification of employment forms for previous and current employees.
• Prepare and track professional and teacher transfers.
• Conduct verification of employment for new hires, including written and verbal confirmations, and provide verbal employment verification for all employees as needed.
• Support HR administrative tasks, including name changes, I-9s, contracts, and verification of years of service.
• Monitor overpayment documentation within eFinance, ensuring compliance with payroll policies.
• Promote and support departmental goals.
• Perform other duties as assigned by the directors/assistant directors.
• Regular and reliable attendance is an essential job function.

Benefits

• Salary Range: $38,963 based on experience as set by the Board of Trustees.
• Terms of Employment: 250 days.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 11-50 employees