2024-25 Administrative Assistant IV - North Canyon HS

Paradise Valley Unified School District • Phoenix, AZ

350d • $17

About The Position

The job of Administrative Assistant IV is done for the purpose/s of providing support to the educational process with specific responsibilities for complex and confidential secretarial and administrative support to the high school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. This job reports to High School Principal.

Requirements

• High school diploma or equivalent.
• Job related experience is desired.
• Skills in operating standard office equipment including pertinent software applications.
• Knowledge of basic math, including calculations using fractions, percents, and/or ratios.
• Ability to schedule a number of activities, meetings, and/or events.
• Ability to communicate with diverse groups and maintain confidentiality.

Nice To Haves

• CPR Certificate
• First Aid Certificate

Responsibilities

• Compiles data from a wide variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information for assigned administrator.
• Coordinates a wide variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a wide variety activities on behalf of assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
• Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, conveying information and/or authorizing action.
• Presents information on administrative procedures for the purpose of orienting new personnel and/or disseminating information to existing personnel.
• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a wide variety of inquiries from internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities for the purpose of making necessary arrangements for assigned administrator.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Benefits

• Non Interim Position
• FLSA Status - Non Exempt

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees