2024 - 2025 Administrative Clerk I - 12 Month

Escambia County School District • Pensacola, FL

383d

About The Position

The Administrative Clerk I position at Escambia County School District is designed to provide routine to moderately complex clerical support within the assigned administrative office. The role involves various clerical tasks, administrative assistance, and maintaining departmental reports and databases, ensuring efficient office operations.

Requirements

• High school diploma or equivalent supplemented by one (1) year responsible clerical support experience.
• Ability to type at a prescribed rate of speed.
• An equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Nice To Haves

• Knowledge of business English, spelling, and punctuation.
• Knowledge of mathematics, computer principles, techniques, and procedures.
• Knowledge of operating principles and characteristics of information systems and associated computer hardware and software utilized by the department.
• Knowledge of standard office practices and procedures.
• Knowledge of specified computer applications involving word processing, data entry, and/or standard report generation.
• Knowledge of batch and online application techniques of information processing systems.
• Knowledge of the use of standard office machines and automated equipment and machines.
• Interpersonal skills necessary to effectively interact with internal staff, citizens, and other departmental staff.

Responsibilities

• Performs various clerical support duties, such as copying, scanning, faxing, filing, and laminating.
• Provides administrative assistance to other clerical and secretarial personnel as needed.
• Generates correspondence, memos, agendas, reports, forms, manuals, and other relevant materials appropriate to the assigned department.
• Maintains and verifies accuracy of various departmental reports and databases, files documents and records as instructed by departmental guidelines, and retrieves files on request.
• Assembles a variety of data from office records for incorporation into departmental reports.
• Establishes, collects, organizes, and maintains data pertaining to assigned clerical tasks and composes departmental reports as requested.
• Reviews a variety of documents and determines methods for processing, such as student records, catalogs, periodicals, immunization records, rosters, personnel documents, etc.
• Answers the telephone, routes calls, and provides the public with general information regarding department services.
• Assists department, program, or school management with various special projects and programs.
• Orders supplies and maintains storage rooms.
• May maintain calendar of various training and meeting rooms and schedule usage accordingly.
• May maintain routine accounting, financial, and cost records in accordance with established policies and procedures; may prepare or check payrolls, vouchers, requisitions, purchase orders, personnel, and similar records.
• May perform routine accounting support work and calculations according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• May issue and/or process various applications or transactions for student or school programs, e.g., licenses, permits, certifications, free and reduced lunches, federal cards, parent invitations, attendance records, CAT scores, athletic eligibility, transcripts, etc.
• May collect fees and/or fines, and prepares reports to account for funds collected.
• Performs routine system backups by creating, loading, and saving data and program files to diskette and hard copy.
• Performs minor maintenance of computer equipment and related peripherals, i.e., modems, printers, scanners, tape drives, collators, etc.; changes printer ribbons, adds paper, and conducts minor maintenance of computer hardware; calls for technical support as needed.
• Communicates with other departments, supervisors, and the general public for the dissemination of information.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED