Warehouse Administrative Assistant

Ornua Co-operative LTD • Whitehall, WI

291d

About The Position

The Warehouse Administrative Assistant is key in the communication of warehouse scheduling, accurate record keeping of inventory, product quality information, material, and product movement to meet production and customer needs. The Warehouse Administrative Assistant performs the duties of organizing the day-to-day shipping and receiving functions of the warehouses including load scheduling, purchase orders, transfers, inventory maintenance, regular communication on discrepancies/resolutions, forklift operation, and light duty shuttle driving.

Requirements

• High School Education or equivalent.
• Strong computer skills. Word, Excel, Outlook, SL, and HighJump.
• Ability to plan, organize, and prioritize workload.
• Excellent customer service skills.
• Written and verbal communication skills.
• Effective analytical, problem solving, and decision-making skills.
• Must have the ability to obtain and maintain forklift certification.
• Must have a valid Wisconsin Drivers License.

Nice To Haves

• Prior forklift experience preferred.

Responsibilities

• Maintain quality systems to ensure safe and accurate inventory control, ensure traceability of all product history, and correct product is loaded against orders.
• Ensure all inventory transactions are captured inside the appropriate inventory system.
• Report and correct issues and inaccuracies including inventory shortages, damage products, samples, rework, animal feed, etc.
• Work through orders in a quick and efficient manner using SL and High Jump to ensure the delivery of products to the customers.
• Ensure all orders are whole by investigating and resolving quality issues, short shipments, products not complete, etc.
• Ensure all daily data entry and inventory transactions are 100% accurate, investigate discrepancies and record data in necessary systems.
• Ensure all driver pickup or delivery information is coordinated properly and communicate needed information to drivers.
• Recommend improvement, regularly review, and update administration procedures to maintain best practices.
• Schedules inbound, outbound, transfer loads, and enter them into the appropriate system.
• Communicate as needed with Production and Customer Service to ensure all materials and finished products are meeting schedules for shipment and receiving.
• Receives all purchase orders and transfers recording in HighJump, communicate discrepancies in deliveries with appropriate departments.
• Maintains purchase order information in HighJump including shipping, receiving, adjustments, and closures.
• Create and maintain daily warehousing reports.
• Receive UPS and FedEx shipments.
• Prepare shipping documentation needed for freight forwarders and for customers including invoicing and closure of export shipments.
• Ensure shipping office supplies, organization, and cleanliness are maintained.
• Attend or complete all required company training courses.
• Other duties as assigned by Management.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED