Special Assistant to the Chief Information Officer and the Chief Information Security Officer

Aclu Of North Carolina • New York, NY

313d • $82,701 - $82,701 • Hybrid

About The Position

The ACLU seeks applicants for the full-time position of Special Assistant to the Chief Information Officer (CIO) and the Chief Information Security Officer (CISO) in the Administration & Finance Department of the ACLU's National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month. Technology is essential to advancing the ACLU's mission, and the Information Security (CISO) and Information Technology (CIO) teams work together to ensure that our systems are secure, reliable, and effective in supporting our staff and affiliates. The Information Security team protects the ACLU's data and digital operations by managing cybersecurity risks, implementing security policies, and defending against cyber threats. At the same time, the Information Technology team delivers the infrastructure, applications, and support that power the organization, ensuring employees have the tools they need to work efficiently and securely. Together, these teams safeguard our systems while enabling innovation, allowing the ACLU to operate effectively while protecting the information critical to its work. This position is part of a collective bargaining unit. It is represented by ACLU Staff United (ASU).

Requirements

• Significant executive support experience, including supporting C-level executives and board members.
• Excellent judgement with ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent interpersonal skills and high emotional intelligence with the ability to engage stakeholders at all levels.
• Strong verbal and written communication skills.
• Ability to manage multiple projects simultaneously and switch gears at a moment's notice.
• Highly organized with great attention to detail.
• Proficiency with Microsoft Word, Excel, and PowerPoint; ability to design and edit basic graphic presentations and materials using Microsoft Office applications.
• Willingness to conquer the 'small tasks' with an understanding of their vital importance in the success of the team.
• Ability to complete a high volume of tasks and projects with little or no guidance.

Responsibilities

• Complete a broad variety of administrative and logistical tasks that facilitate effective leadership, including calendar management, assisting with special projects, designing and producing documents, reports, and presentations, collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact and attendee lists, arranging travel, and completing expense reports.
• Arrange and handle all logistics for departmental and organization-wide meetings: scheduling, preparing draft agendas and talking points, developing, compiling, and distributing presentation materials, and drafting meeting minutes.
• Serve as 'gatekeeper' and 'gateway' for internal and external constituencies on all matters pertaining to the CIO and CISO, including those of a highly confidential and critical nature; prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CIO's and CISO's styles and organization policy.
• Provide sophisticated calendar and task management assistance: prioritize inquiries and requests while troubleshooting and resolving conflicts; maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the CIO and CISO portfolios; make judgements and recommendations to ensure smooth day-to-day engagements.
• Work closely with the CIO and CISO to keep them well informed of upcoming commitments and responsibilities, following up as appropriate; act as a 'barometer,' having a sense for the issues taking place in the environment and keeping the CIO and CISO updated and anticipating needs in advance of engagements.
• Receive and screen communications to the CIO and CISO, including office visitors, telephone calls, email messages, and mail; provide assistance using independent judgment to determine those requiring priority attention.
• Draft regular organization-wide communication(s) from CIO or CISO; liaise with communications, digital, internal communications counterparts as necessary.
• Manage and update intranet pages for the CIO and CISO departments.
• Manage vendor billing and invoices on behalf of IT and Information Security teams.
• Engage in special projects and other duties as assigned.

Benefits

• Generous paid time-off policy.
• Comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment).
• 401k plan and employer match.
• Annual professional development funds, internal professional development programs and workshops.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations