Senior Purchasing and Supply Chain Analytics Manager

GBMC HealthCare

325d • $97,442 - $175,396

About The Position

Under general supervision, manages the Purchasing department to include the procurement of supplies, equipment and services as well as coordinate and maintain the contract files. Manages the Materials Management Information System data and staff to ensure compliance and data integrity with all MMIS master data and provides analytics for decision-support across the organization.

Requirements

• Bachelor’s Degree; preferably in a Healthcare-related discipline.
• In lieu of an advanced degree, eight years of experience at a Management level in a Healthcare Purchasing field will be accepted.
• A minimum of four years’ experience in a Material Management/Purchasing environment to include at least two years of supervisory experience.
• Three years’ experience with Workday or Lawson ERP systems.
• Healthcare experience strongly preferred.

Nice To Haves

• A Certified Materials & Resource Professional (CMRP), Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM) or other Certification is preferred, but not required.
• Extensive knowledge of the contracting and contract management process.

Responsibilities

• Manages human resources within established productivity guidelines and the personnel budget.
• Facilitates training and development efforts.
• Maintains employee competencies.
• Monitors and reviews work performance of the staff.
• Interviews and selects personnel.
• Develops and manages Key Performance Indicators (KPI) to drive efficiency and continuous improvement in the Purchasing Department.
• Utilizes Lean Management System (LMS) to perform root-cause problem solving of departmental issues.
• Coordinates and manages contract pricing in the Workday ERP System to ensure data is accurate, current, and properly loaded.
• Responsible for ensuring Item Master pricing matches GPO contract pricing, utilizing a Contract Price Audit approach or external tools such as GHX’s Contract Center.
• Provides monthly purchasing reports including RNI Report, INR Report, Unreleased Receivers Report, Open PO by Buyer Report, Price Exception Reports, Cost messages, Future Price Notification Reports.
• Organizes the daily workflow to ensure orders are placed in a timely manner.
• Ensures order confirmations from vendor, price verification, EDI performance, as well as return and departmental credits are completed in a timely manner.
• Rectifies invoice discrepancies with Accounts Payable soon after they occur.
• Reviews purchase requisitions for the appropriate cost center, sub-account, vendor, costs and proper approvals before issuing purchase order.
• Monitors product costs, product availability, newly added items and technology as well as vendor performance.
• Works with the Value Analysis Coordinator to ensure that any new, substitute or alternate products are input to the Item Master.
• Develops, tracks, and evaluates RFI/RFP documents and submissions for the acquisition of goods and services including capital acquisitions.
• Conducts negotiations and bidding processes for supplies and equipment.
• Acts as a liaison with vendors and customers to ensure quality service.
• Develops a series of Purchasing KPI’s and Materials Management performance measurements.
• Maintains these indicators and displays them on Departmental whiteboards.
• Develops Supply Chain Dashboards in the ERP system.
• Provides data and reporting to end-users for supply spend management analysis.
• Interfaces effectively with the Value Analysis Coordinator and the various VATs.
• Supervises the Contracts Administrator and assists with resolving discrepancies in the Item Master.
• Follows up on all GHX Price Discrepancies.
• Interfaces with our Prime Distributor on daily issues revolving around backorders, short-shipments, over-shipments, Alternate Products, Substitute Products.
• Supervises the Buyers and is available to address and resolve any of their daily MMIS or Purchasing issues.
• Sets expectations and conducts training on Purchasing concepts & tools.
• Supervises Materials Management Information System Analysts to ensure ERP data integrity is maintained.
• Coordinates and monitors all add/change/deletes to ERP Item Master, Contract Master, and Inventory Locations.
• Manages MMIS workflows to include EDI and Punchout integrations.

Benefits

• Competitive salary and generous paid time off.
• Free parking.
• Monthly MTA bus pass subsidy-85% paid by GBMC 'if applicable'.
• Company subsidized onsite fitness and wellness center 'if applicable'.
• Pre-paid tuition to pursue professional development, additional certifications, and degree programs.
• Comprehensive health, dental, and vision coverage.
• 401 (a) and 403 (b) retirement savings plan.

What This Job Offers

• Career Level: Manager
• Education Level: Bachelor's degree