Senior Program Coordinator, Vaccine Development (24-months LTE)

Bill & Melinda Gates Foundation • Seattle, WA

289d • $45 - $68

About The Position

The Vaccine Development team has a 24-month Senior Program Coordinator opening. This position is responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. Will manage a portfolio of investments including grants, contracts, and other projects in support of programmatic strategic goals. Monitors portfolio, drives payout progress, flags risks and connects the dots to facilitate financial and programmatic decision making across initiative portfolios. Provides thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary stakeholders and steering towards solutions. Acts as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes. Serves as liaison across multiple internal teams and between program staff and business partners. Assists Program Managers and FP&A with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting. Plays a pivotal role in contributing to strategic stewardship, change management, and a solutions-oriented culture on the team.

Requirements

• Excellent organization skills and attention to detail, deadlines and policy compliance.
• Excellent oral and written communication skills.
• Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel.
• Experience with Salesforce or other grant management systems is preferred.
• Knowledge of budgeting, financial analysis and synthesis.
• Ability to analyze data across multiple tools and databases.
• Ability to work independently and as part of an integrated, diverse team.
• Ability to manage multiple and competing demands and establish priorities.
• Work on assignments that are complex in nature where sound judgment and taking initiative are required.
• Independently determine methods and procedures for executing new assignments.

Responsibilities

• Manage data for all grants and contracts in INVEST and across multiple reporting databases.
• Provide detailed financial analysis and ensure data integrity to support team's financial decision making.
• Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis.
• Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
• Work with Program Officers, Grantees, and Business Partners during all stages of grant making.
• Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables.
• Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures.
• Shepherd the development, management, and close out of grants.
• Coordinate the end-to-end contract and grant processes with internal and external parties.
• Coordinate global access agreements, in close partnership with our legal business partners.

Benefits

• Comprehensive medical, dental, and vision coverage with no premiums.
• Generous paid time off.
• Paid family leave.
• Foundation-paid retirement contribution.
• Regional holidays.
• Opportunities to engage in several employee communities.

What This Job Offers

• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree