Mail & Scanning Associate

About the position

The Mail & Scanning Associate position in Portland, ME is a full-time role focused on managing client mail and scanning documents according to established procedures. The associate will be responsible for sorting, opening, and scanning client mail while maintaining accurate databases. The role requires the ability to handle a large workload in a fast-paced environment, ensuring quality work despite interruptions and deadlines.

Responsibilities

• Follow the Standard Operating Procedures (SOPs) for each client.
• Assign scanned documents to appropriate digital department depending on client's requirements.
• Sort, open, and scan client mail and maintain their databases.
• Manage large workload while producing quality work in a fast-paced environment.

Requirements

• Experienced in scanning documents and operating office equipment (preferred, but willing to train).
• Strong aptitude with office computer programs (i.e., Outlook), navigating websites, etc.
• Highly organized, with strong attention to detail.
• Ability to communicate and collaborate effectively with co-workers and supervisors; visually, orally, and in writing.
• Self-directed, continually looking for ways to improve work, eager to learn and grow.
• Reliable, with regular and consistent attendance.
• A team player, with a cooperative spirit.
• Safety conscious with ability to perform job functions in a safe manner.
• Disciplined in keeping work area clean and neat.

Benefits

• Medical, dental, and vision insurance.
• Paid time off.
• 401k match.
• STD, LTD + life insurance.
• Onsite fitness facility.
• Paid parental leave.