FIELD ADMINISTRATOR - CONSTRUCTION

J.H Kelly • Longview, WA

207d • $20 - $30

About The Position

JH Kelly is Hiring an Experienced Field Administrator to join our Industrial Operations Team in Longview, WA. Celebrating over a century of excellence, JH Kelly, LLC is a fourth-generation family-owned construction company and a recognized industry leader. With offices in Vancouver, Longview, Seattle, Bellingham, Washington, and Milwaukie, Oregon, we specialize in commercial and heavy industrial projects. Our exceptional team, honored with national safety and quality control awards, thrives in a dynamic and family-oriented work environment. The Field Administrator plays a key role in providing administrative support functions to ensure the collaboration efforts of office coordination and field operations. The position is responsible for the accurate and timely processing of assigned tasks. The successful candidate is detail-oriented, organized, adaptable, collaborative, and possesses strong communication skills.

Requirements

• High school diploma or equivalent certification.
• Minimum of one (1) year of experience in an administrative support position.
• Knowledge of the construction industry.
• Experience working with PDF documents and the use of editing and marking-up tools such as Bluebeam.
• Familiarity with construction management software such as Procore, Autodesk Construction Cloud, and Vista is preferred.
• Fully proficient in Microsoft Office and Smartsheet, with intermediate skills in Excel.
• Must be able to travel to various construction job sites as needed.

Responsibilities

• Weekly payroll processing of timecard data to the corporate office.
• Disseminate office correspondence, both incoming and outgoing, including phone messages, files, and payroll checks.
• Work closely with project staff, field, and other staff personnel for the administration functions of job mobilization, job tracking and reports, subcontracts, and change order logs.
• Set up and schedule conference calls for project meetings.
• Verify that phase codes, project numbers, and contracts are accurately written and assigned.
• Information/Doc control support tasks.
• Run errands on behalf of project/team needs as needed on a daily/weekly basis.
• Assist with new hire paperwork for onboarding field employees.
• Assist with keeping the office area organized.
• Maintain office supplies and inventory.
• Perform additional tasks as assigned.

Benefits

• Compensation: $20-$30 per hour (DOE), FLSA non-exempt (OT eligible).
• Annual Performance Bonuses.
• Profit Sharing.
• Comprehensive Medical/Vision/Rx - Dental/Ortho coverage (JH Kelly pays 87.5% of total premiums).
• Paid Vacation (PTO model) and Holidays.
• 401K with a 50% company match of the first 6% employee contribution.
• Life Insurance, AD&D, STD & LTD - paid 100% by JH Kelly.

What This Job Offers

• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: High school or GED