Executive Assistant

Thoughtspot • San Francisco, CA

315d

About The Position

As the Executive Assistant to the CFO and the VP, People of ThoughtSpot, you will be integral to the daily operations of the executive office. You will manage confidential projects, schedule calendar events with internal and external participants, coordinate communications, and assist in a variety of administrative and project management tasks. This role requires a proactive, detail-oriented individual who thrives in a fast-paced tech environment and can handle sensitive information with discretion. This role is based in Mountain View, CA and requires on-site work.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field.
• Prior work experience in a global, high-growth, multiple organization company is required.
• 5+ years of experience as an executive assistant (incl as a Exec Assistant), in tech.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with a knack for crafting clear and concise messaging.
• Proficiency in Microsoft Office Suite and familiarity with project management tools (e.g., Asana, Trello).
• High level of responsiveness while dealing with multiple projects and communication channels.
• Ability to work independently, manage multiple priorities, and adapt in a fast-paced environment.
• High level of discretion and integrity in handling sensitive information.
• Aptitude of a curious learner who seeks to grow your skills while having fun in the work.

Responsibilities

• Manage the executive calendars, including scheduling high-priority meetings, appointments, and travel arrangements.
• Prepare and organize materials for executive meetings, including agendas, presentations, and follow-up items.
• Serve as the primary point of contact for internal and external stakeholders on behalf of the CFO and the VP, People.
• Support project planning and group based meetings to keep agendas, task lists, and metrics boards updated.
• Draft, proofread, and edit correspondence, reports, and other documentation related to company strategy and initiatives.
• Conduct research and compile data to support strategic decision-making and projects.
• Assist in tracking project deadlines and deliverables to ensure timely completion.
• Handle confidential information with a high level of professionalism and integrity.
• Support the executives with personal tasks and initiatives to maintain a balanced work-life integration.
• Help lead best practices in delegation to enable the executives to be 10X more productive.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Publishing Industries
• Education Level: Bachelor's degree