Executive Assistant

United States Of America • Salt Lake City, UT

302d • $25 - $39 • Remote

About The Position

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. This position is Monday-Friday 8-5; with some days being later or earlier; It can be remote but, at least one day a week would be at the Key Bank Tower. Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.

Requirements

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader.
• Demonstrated ability to work efficiently and effectively in an independent manner.
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively.
• Demonstrated organizational and problem-solving skills with high attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal skills with internal and external senior-level leaders.
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar.
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities.
• Demonstrated ability to manage conflicting priorities without loss of composure.

Nice To Haves

• Bachelor's degree from an accredited institution.
• Experience working in a matrixed healthcare setting.
• Leadership experience including providing training to others, coordinating the work of others, and directly supervising others.

Responsibilities

• Partner with the leader on task management and coordinate high-stakes, strategic initiatives.
• Serve as a liaison with other internal and external stakeholders.
• Create and modify documents and presentations.
• Track and influence performance metrics.
• Provide advanced meeting support including event coordination and remote meeting management.
• Manage executive calendar and email, correspondence, travel/expense management.
• Respond to inquiries and requests.
• Support system needs and priorities.
• Supervise other administrative caregivers.

Benefits

• Generous benefits package covering a wide range of programs to foster a sustainable culture of wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Bachelor's degree