Executive Assistant

UnitedHealth Group • Eden Prairie, MN

294d • $23 - $46 • Remote

About The Position

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. If you are located in Eden Prairie, MN (3 days), you will have the flexibility to work remotely*, as well as work in the office as you take on some tough challenges.

Requirements

• High School Diploma/GED
• 3+ years of experience with administrative support
• 3+ years of experience in supporting of senior executives
• Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail
• Advanced with MS Office applications (Word, Outlook, PowerPoint, and Excel)
• Able to work in Eden Prairie office 3 days a week

Nice To Haves

• Experience working in legal and/or healthcare industries
• Experience supporting multiple executives within a fast-paced environment
• Excellent verbal and written communication skills
• Exceptional organizational skills with an ability to think proactively, balance multiple demands and manage complex and competing priorities
• Executive presence, professional demeanor and communication skills
• Self-directed, works efficiently both independently and collaboratively

Responsibilities

• Provide administrative support in a manner consistent with the highest level of performance and professionalism while building effective relationships with other administrative assistants; operate as a team player and provide back-up support as needed
• Maintain and update calendars; manage incoming scheduling requests, prioritize and communicate with all parties
• Coordinate travel arrangements (domestic and international); provide flight/hotel information, itineraries, etc.
• Submit travel expense reports timely and accurately
• Organize meetings including scheduling and coordinating with remote participants, setting up resources and technology requirements (e.g., conference rooms, catering, and MS Teams)
• Create and prepare meeting materials (e.g., PowerPoint presentations, spreadsheets and meeting agendas), and ensure distribution to meeting attendees in a timely manner
• Review documents to ensure accuracy and quality and revise as needed
• Manage office documents in accordance with enterprise records management procedures
• Assist with on/off boarding employees, request for hardware, software applications and supplies within department standards and company procedures
• Keep inventory of department office supplies and place orders for replenishment as needed

Benefits

• Comprehensive benefits package
• Incentive and recognition programs
• Equity stock purchase
• 401k contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Insurance Carriers and Related Activities
• Education Level: High school or GED