Executive Assistant to a COO

Umpqua Bank • Minnetonka, MN

304d • $80,000 - $80,000

About The Position

We are seeking a Special Assistant to the Chief Operating Officer of a fast-growing, cutting-edge food service management company. The ideal candidate will be expected to perform the tasks listed below, help keep long term projects on track and handle more urgent requirements. An ideal candidate is resilient, responsive, thoughtful, self-directed, positive, has an incredible eye for detail and seeking a challenging, ever-evolving, fast paced role.

Requirements

• Direct relevant experience is preferred but not required.
• Passion for fixing food and improving people's lives.
• Excellent oral and written communication skills.
• Excellent computer skills in MS Office and other platforms.
• Ability to prioritize and manage multiple tasks at a time.
• Exceptional organizational skills and attention to detail.
• Must be able to communicate and engage with all stakeholders.
• Show complete discretion concerning confidential or sensitive information.
• Self-motivated, proactive, and forward thinking.
• Successfully pass a criminal background check.

Responsibilities

• Actively involved in organizing and managing executive calendars.
• Ensure all meeting notes, agendas, attendee information, and bios of attendees are prepared in advance.
• Responsible for managing travel arrangements and accommodations.
• Handle common administrative tasks such as expenses, meeting recaps, and correspondence drafting.
• Proactively identify solutions and contribute to the overall organization of the executive team.
• Coordinate follow-up meetings that assist in keeping the team organized and focused on the key initiatives.
• Assisting in preparing presentations, tightening up problem statements & solution statements.
• Assist in finalizing the marketing plan, making it presentation-ready.
• Gather statistics from company resources or the internet.
• Support in drafting initiatives and project planning.
• Resolve problems and roadblocks related to assigned tasks.
• Demonstrate the ability to find solutions independently.
• Manage and handle confidential information with discretion.
• Proficient in Microsoft products and other necessary platforms.
• Familiarity with Salesforce, reporting software, and database management tools.
• Strong project planning skills are critical to this role.
• Draft initiatives under the guidance of the executive team.
• Display a high level of independence and problem-solving skills.
• Ensure key information is not missed in the volume of emails received.
• Improve communication from meeting to meeting.
• Keep updates on the progress of initiatives and projects.
• Conduct regular research projects, including finding products, sending gifts, and managing client correspondence.
• Assist in meetings but avoid taking meetings independently to maintain focus on executive priorities.
• Perform additional related duties as assigned by leadership.

Benefits

• Competitive compensation
• Work-Life balance - Guaranteed hours with no nights or weekends
• Employee training and development
• Opportunities for advancement and to make an impact
• Culture of inclusion and belonging
• Medical and dental benefits
• 401k
• Doctegrity tele-medical benefit
• Lifemart corporate discount program

What This Job Offers

• Job Type: Full-time
• Industry: Credit Intermediation and Related Activities