Executive Assistant I - Capital Project Delivery

Orange County Transportation Authority • Orange, CA

304d • $29 - $41 • Remote

About The Position

The Orange County Transportation Authority (OCTA) is seeking an Executive Assistant I for Capital Project Delivery. This position involves performing a wide variety of administrative, secretarial, and technical duties in support of a Director level position. The role requires addressing administrative details that do not require the personal attention of the supervisor. This is a non-exempt position in Salary Grade 160 with a salary range of $29.50 to $41.29 per hour, depending on qualifications. The posting will remain open until filled.

Requirements

• Any combination of education and experience equivalent to graduation from high school.
• Minimum of six years of administrative or executive secretarial experience.

Responsibilities

• Serves as an administrative assistant to higher level management staff, such as a Director, by performing a variety of clerical, technical, and administrative duties.
• Serves as liaison between the supervisor and the public, management, and agency employees.
• Relays messages, answers questions, responds to requests, resolves problems, and refers callers as appropriate.
• Maintains supervisor's master calendar.
• Collects and compiles statistical and financial data and other information for special and periodic reports as necessary.
• Researches and analyzes information and establishes appropriate report formats.
• Prepares Board agenda items and back-up materials.
• Develops and prepares a variety of correspondence, reports, memoranda, meeting minutes, and other material.
• Arranges meetings, conferences, and travel.
• Establishes and maintains complex interrelated filing systems.
• Maintains payroll and personnel records for staff.
• Reviews and proofs documents, records, and forms for accuracy, thoroughness, and conformity with applicable rules and regulations.
• Assists in conducting research and analysis for administrative assignments.
• Evaluates information and recommends alternative courses of action.
• Plans and coordinates events for the division, including quarterly meetings, conferences, and agency seasonal activities.
• May coordinate the receipt of budgets from each department of the division, verifying the accuracy of budget information.
• Assists in the preparation of the Director's budget and monitors budget expenditures.

Benefits

• Medical, dental and vision health insurance programs
• Flex time (may be available)
• Paid sick leave
• Paid vacation and holidays
• Short-term and long-term disability
• Life insurance
• Flexible spending accounts
• Retirement and deferred compensation plan
• Educational reimbursement
• Excellent in-house training programs
• Free transportation passes for the employee and dependents
• Wellness and ergonomic programs
• Hybrid remote work program (eligibility dependent on manager's approval)

What This Job Offers

• Career Level: Entry Level
• Industry: Transit and Ground Passenger Transportation
• Education Level: High school or GED