Deputy Clerk

Midland County, TX • Midland, TX

317d

About The Position

This position lends administrative support to the District Clerk's office and processes lawsuits being filed. The role of the clerk is to file and/or record these instruments, make them available as requested, and to inform the parties of important actions in the case by issuing appropriate processes.

Requirements

• High school graduation, or its equivalent, plus at least one year of experience, or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities
• Standard office practices, procedures, and equipment, including telephone etiquette and dealings with the public
• Laws regarding District Clerk records
• Must be able to operate computers; type correspondence and documents, prioritize tasks to perform
• Ability to read and understand information and ideas presented in writing
• Ability to speak, read, write, and understand English
• Skills to analyze various situations and determine best solution
• Evaluate and solve problems, perform basic arithmetic calculations, operate standard office equipment, maintain organization
• Willing and able to establish and maintain effective working relationships with co-workers, attorneys, and Judges
• Ability to meet deadlines, multitask, work as a team, perform work with a high level of accuracy, and work independently.

Responsibilities

• Process and prepare documents - such as government forms, bond forfeitures, clerk records, writs, letters, memos, billings and reports
• Compile, copy, sort, and file records of the office
• Communicate with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints
• Administers orders from the Judges
• Certifies all documents as required
• File mark Indictments, assign the Judge and Court, and assign case numbers
• Prepare case folder
• Prepare the arraignment docket for the Courts and notify all attorneys and bondsman
• Attend court to assist with the arraignment docket
• Read all Judgments and, code the disposition in the computer for the State Report
• Prepares 'Pen Packs' for the Texas Department of Criminal Justice
• Performs scanning functions, including scanning documents to the optical system, and proofing work
• Maintain office machines, including adding toner, making minor repairs, cleaning machines, and notifying clerk responsible for coordinating with repair people as needed
• Assists public and law firms in retrieving and viewing documents
• Maintain and update filing, inventory, mail and data base systems - either manually or by using a computer
• Collect fees and disburse change
• Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
• Answer telephones, direct calls and take messages
• Handles volatile situations, caused by the nature of the cases
• Responsible for filing criminal appeals according to statutes, including notifying the Court of Appeals and preparing the transcript
• Responsible for filing post-conviction writs of habeas corpus according to rules of court including notifying the Court of Criminal Appeals and preparing the transcript
• Assists public in retrieving and viewing documents on microfilm and optical system
• Regular attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED