CUNY Administrative Assistant, Level 1 (Provisional) - Mathematics Department

CUNY

403d • $49,155 - $49,155

About The Position

The CUNY Administrative Assistant, Level 1 (Provisional) in the Mathematics Department is responsible for overseeing administrative clerical functions, providing quality services in a professional manner, and supporting the department's management. This role requires excellent customer service skills and the ability to work independently while adhering to strict deadlines.

Requirements

• Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
• Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
• Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
• Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

Nice To Haves

• Proficient in MS Word and MS Excel, with the willingness to learn additional software applications as needed.
• Experience with running student or enrollment queries using CUNYfirst is highly desired.
• Well organized, accurate, detail oriented and the ability to multi-task in a high profile area where confidentiality is of utmost importance.

Responsibilities

• Assists with all aspects of the department's management adhering to strict deadlines.
• Maintains the calendar, schedules/cancels meetings, and assists with routine and special events and program activities.
• Supervises and coordinates the clerical staff for the department.
• Trains newly hired personnel in intricate and pivotal tasks, including office duties and policies/procedures.
• Prepares reports, including drafts, using information received from various sources.
• Drafts routine and complex correspondence.
• Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
• Performs other duties as assigned.

Benefits

• Comprehensive benefits package based on job title and classification.
• Pension and Tax-Deferred Savings Plans.
• Health benefits extended to retirees who meet eligibility criteria.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed