CONTRACT COORDINATOR II - 55005684

State of Florida • Ponce de Leon, FL

407d • $59,134 - $76,526

About The Position

The Contract Coordinator II position at the Florida Department of Transportation involves supervising employees and overseeing contractor activities related to maintenance contracts. The role requires effective communication, planning, and coordination to ensure adherence to contract documents and administration procedures. The position also includes preparing contract documents, verifying invoices, and conducting field reviews to ensure quality and compliance in maintenance activities.

Requirements

• Knowledge of engineering concepts and repair inspection.
• Ability to oversee and administer contracts effectively.
• Ability to interpret contract plans, standard specifications, and design standards.
• Ability to plan, organize, and coordinate work assignments.
• Ability to maintain accurate records and documentation.
• Skilled in verbal and written communications.
• Proficient in using computer programs such as Word, Excel, and other department mainframe programs.
• Ability to analyze and resolve problems using plans, specifications, and engineering judgment.
• Ability to interpret field data and maintain effective working relationships with others.
• Ability to develop maintenance contracts using procedures and specifications.
• Ability to effectively supervise subordinate employees.

Nice To Haves

• Experience with herbicide application and licensing in relevant areas.
• Familiarity with the Department of Transportation's policies and procedures.

Responsibilities

• Supervise employees by communicating regularly, motivating, training, evaluating, planning, and directing their work.
• Oversee contractor activities on maintenance contracts to ensure adherence to contract documents and procedures.
• Create, issue, and verify work documents for contractors, indicating work locations and pay item quantities.
• Conduct field reviews with contractors as needed and coordinate maintenance activities of the chemical herbicide program.
• Develop and prepare preliminary plans, specifications, estimates, and related contract documents for assigned contracts.
• Conduct pre-work meetings to ensure contractors understand the scope of work and expected results.
• Prepare contract renewal documents and correspondence necessary for contract management.
• Verify invoices and generate pay estimates in Site Manager, entering data in the Maintenance Management System.
• Complete Notice of Beginning and Ending letters and Contractor Field Performance Reports as directed.
• Assist in performing work need surveys to gather information for maintenance contract work plans.

Benefits

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision, and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• 10 paid holidays a year
• Career advancement opportunities
• Tuition waiver for public college courses
• Training opportunities
• Flexible work schedules and telework (for designated positions)
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED