Assistant Director, Registrar

University of North Texas System • Dallas, TX

225d

About The Position

The University of North Texas at Dallas invites applications for the position of Assistant Director, Registrar. This position provides administrative and technical support in the oversight of the Office of the Registrar at the UNT Dallas College of Law. This position requires the ability to perform work of considerable complexity, which involves working independently toward general and specific results, devising new work methods, updating and streamlining data and processes on a number of electronic technological platforms, and meeting new conditions necessitating a high degree of ingenuity, initiative, and/or judgment. The position requires demonstrated integrity and ethical behavior in working with confidential information; ability to learn other software; detailed oriented and accurate work product; ability to prioritize information in a timely manner; ability to receive and follow directions; ability to work effectively in team situations; demonstrated time management skills; ability to investigate, analyze and interpret data for accuracy and completeness in order to make coherent plans and databased decisions; ability to work on several tasks at one time; ability to respond effectively in a variety of situations; ability to improve performance by doing new things; ability to plan, coordinate, schedule, direct, and monitor the tasks, activities, and assignments to effectively complete a project. Specific supervision: Incumbent performs standard and routine assignments independently to conclusion; unusual problems and exceptions to procedures or processes are referred to supervisor.

Requirements

• Bachelor's Degree and five or more years' of progressively responsible experience in academic administration or a related field; or any equivalent combination of education, training, and experience.
• Demonstrated competency in administering services and operations in a college/university environment, including demonstrated skill in problem solving and change management.
• Knowledge of hiring, developing, supervising, and evaluating staff.
• Commitment to providing high quality customer service.
• Ability to work in a collaborative results oriented environment.
• Consistently exercises initiative, tact, diplomacy, and professionalism.
• Evaluates and resolves problems.
• Establishes, motivates, and supports effective teams to meet objectives.
• Manages conflict, works collaboratively within office and with other university departments.
• Current knowledge of Federal educational laws and policies pertaining to education records.
• Ability to effectively use computer and information technology.

Responsibilities

• Maintain course and room additions and deletions from semester course offerings.
• Create and maintain the class/room schedule for all semesters to include both the class listing and the narrative portions that are distributed both in print and via the Web.
• Validate and/or correct student, course, section, and faculty data to produce timely and accurate reports.
• Assist Registrar to keep the course inventory file UpToDate and accurate.
• Work with faculty, staff, and administration to provide class/room assignments and maximize space utilization.
• Interact with other functional departments and the admissions office to solve registration problems; Oversee registration, registration reports, class rolls, and grade rolls.
• Process enrollment certification requests, degree audit requests, and transcript requests; Build and maintain the degree audit system for the COL.
• Participate as a member of the Registrars staff in convocation, commencement exercises and other key College of Law events and other enrollment management events.
• Perform other duties and responsibilities as assigned.
• Work in a team environment with staff in all functional areas to provide solutions to institutional needs.
• Work with the Registrar to provide guidance and answers to staff and students about all aspects of the registration, class schedule, enrollment and degree verification, transcript, and exam processes. Assists with all exam procedures.
• Assist with the research, analysis, and reporting of state and federal policies, development and implementation of university registration and academic records procedures; and the reporting on compliance strategies in support of the College of Laws mission, goals and objectives.
• Oversee and provide customer support for student financial services including billing, payments, payment plans, exemptions and waivers and reconciliation.
• Oversee the validation and correction of data; may develop graphic representations of data and produce reports.
• Assist in the development and maintenance of appropriate data standards and process data requests; Ensure compliance of federal, state, and institutional policies.
• Monitor registrar related regulatory changes and keep current on best practices within the enrollment management field.
• Provide assessment of procedures or continual improvement of delivery of services.
• Ensure integrity of academic data to allow for accurate reporting; Support ongoing system implementation and database management.
• Work closely with the Registrar to develop routine and ad hoc reports and analyses that support operational needs, ongoing enrollment projections, and strategic short term and long term needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees