Administrative Specialist II - Prosecuting Attorney

Ada County (ID) • Boise, ID

366d

About The Position

The Ada County Prosecutor's Office is dedicated to serving Idaho's largest community, keeping it a safe place to live and work, giving a voice to crime victims and advocating for the citizens of Ada County. This position provides technical and administrative assistance to the Ada County Prosecutor and staff, greeting guests, visitors, and callers, and performing a variety of operational tasks as required. The role is located in the Ada County Prosecuting Attorney's Office and involves moderately complex work under general supervision, resolving operational matters while maintaining professionalism and confidentiality.

Requirements

• Three years of previous experience.
• High school diploma or equivalent.
• Excellent written and verbal skills.
• Proficient with MS Word, PowerPoint, Adobe and Excel.
• Skill typing accurately at least 50 wpm.
• Ability to exercise a high level of professionalism.
• Ability to organize projects and develop timelines and schedules.
• Ability to maintain highly confidential material and use discretion in handling office affairs.
• Ability to exercise independent judgment.
• Ability to develop, prepare and maintain accurate records and files.
• Ability to analyze data and make decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures.
• Ability to work independently, exercise good judgment, take initiative, handle sensitive information in a confidential manner, focus on multiple projects and meet deadlines.
• Ability to interact and maintain effective working relationships with other employees, elected officials, department heads and the general public.

Nice To Haves

• Ability to learn the function and mission of various parts of the Prosecuting Attorney's Office.
• Ability to work closely with law enforcement and court personnel.

Responsibilities

• Resolves inquiries from individuals in person, by telephone, and via correspondence by operating multiple computer programs simultaneously.
• Types letters, memoranda, reports and other materials from templates or rough drafts.
• Drafts, proofreads and edits routine correspondence.
• Sorts, indexes and files materials alphabetically, numerically or by other predetermined classification.
• Performs data entry into Ada County Prosecutor Case Management System and/or other systems as required.
• Maintains statistical data relevant to the assigned department.
• Manages daily/weekly calendars and schedules meetings and appointments.
• Safely operates a county vehicle to facilitate delivery of documents, files and/or records.
• Lifts and organizes boxes and files.
• E-files and serves court documents.
• Drafts basic legal pleadings.
• Operates a web-based central phone agent console to receive and route a high volume of calls.
• Receives, records and transmits telephone messages to appropriate parties.
• Greets and directs guests and visitors to appropriate offices, locations or staff members.
• Screens calls to control access to staff.
• Monitors and escorts visitors per security requirements.
• Receives and distributes incoming/outgoing paperwork and digital filings from various departments and agencies to appropriate parties.
• Serves as a liaison between the prosecutor's office and other agencies to answer questions, provide information and help resolve issues.
• Processes new criminal cases and ensures they are accurately tracked and assigned.

Benefits

• Excellent medical, dental and vision insurance.
• Generous vacation and sick leave accrual beginning as soon as you start.
• 11 paid holidays a year.
• Participation in one of the Nation's best state retirement systems with 11.96% employer contribution.
• Various savings plans including a deferred compensation 457(b) plan with up to 3% county match.
• 401K plan.
• Paid parental leave.
• Life insurance.
• Wellness programs.
• Ongoing training opportunities and career pathing.
• Student loan forgiveness eligibility under the Federal Public Loan Forgiveness (PSLF) program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED