Administrative Coordinator IV

Kaiser Permanente • Los Angeles, CA

276d

About The Position

The position involves assisting with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports. The role facilitates workflow by adapting relevant solutions and addressing standard requests and issues from department managers on an ad-hoc basis. Additionally, the position includes event coordination responsibilities, such as calendaring meetings for directors and their teams, and executing small to medium-scale events with limited guidance. The role also requires applying data maintenance and management practices by leveraging advanced department data and documentation retention policies.

Requirements

• Minimum two (2) years of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum three (3) years of experience in a corporate or business office environment OR Minimum four (4) years experience in a corporate or business office environment.

Nice To Haves

• Customer Experience
• Computer Literacy
• Data Entry
• Data Integrity
• Interpersonal Skills

Responsibilities

• Pursues effective relationships across teams to obtain and share resources, information, and advice.
• Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members.
• Pursues self-development and creates plans to capitalize on strengths and develop weaknesses.
• Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work.
• Identifies and responds to the needs of others to support varied work processes.
• Works within established procedures to complete routine work assignments autonomously.
• Collaborates with others to identify and implement solutions for routine and non-routine issues.
• Supports the development of work plans to meet established priorities and deadlines.
• Identifies and implements ways to address improvement opportunities within and across teams.
• Assists with information dissemination by drafting presentations, reports, and other deliverables with minimal direction.
• Facilitates department workflow by adapting solutions to standard requests and issues from managers.
• Assists with event coordination by calendaring meetings and supporting meeting facilitation independently.
• Arranges small and basic medium-scale events with limited guidance.
• Organizes standard travel arrangements for department heads and staff members.
• Provides on-site coordination for standard issues during events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED