ACCOUNTING CLERK

United States Air Force • Newport News, VA

400d • $31,200 - $49,067

About The Position

The Accounting Clerk position at Fort Eustis, VA, is responsible for various management support functions within the General Smalls Inn. The role involves preparing correspondence, processing purchase orders, monitoring projects, assisting with payroll, and managing financial records. The clerk will also handle guest inquiries, maintain accounts receivable, and support the lodging automated data system.

Requirements

• Progressively responsible experience in property management systems.
• Knowledge of regulations, policies, and procedures related to account relationships.
• Experience in budgeting processes including basic arithmetic operations and interpreting data.
• Basic computer skills and familiarity with Windows, MS Word, Excel, Access, and the Internet.
• Effective oral and written communication skills.

Nice To Haves

• Experience in a hospitality or lodging environment.
• Familiarity with government accounting practices.

Responsibilities

• Prepare general correspondence and budget submissions.
• Process all purchase orders and receiving reports in internet-based purchasing software.
• Monitor current projects to ensure timely delivery of items on order.
• Prepare lodging time records for payroll processing and assist with payroll discrepancies.
• Track labor hours to ensure compliance with Air Force Guidance.
• Act as approval official for Nonappropriated Fund (NAF) Government Purchase Card Program.
• Review night audit reports and resolve out-of-balance accounts.
• Work with Guest Service Representatives to fix posting errors.
• Collect fees from guests or units and prepare bills.
• Answer Guest Folio phone inquiries and follow up as necessary.
• Conduct research to assist the Accounting Office in balancing accounts receivable.
• Prepare monthly surcharge calculations and process daily credit card deposits.
• Review NAF Transformation reports and control petty cash fund.
• Assist the designated records custodian of lodging files and Automated Data Processing Equipment.
• Serve as back-up administrator for the lodging automated data system.
• Coordinate room code changes and verify database backups.
• Assist supervisor in overseeing lodging awards program and scheduling team socials.

Benefits

• Health insurance
• Paid holidays
• Retirement plan options
• Paid time off
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: National Security and International Affairs
• Education Level: High school or GED