Administrative Assistant 2 - Anesthesia
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About The Position
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department of Anesthesia Support at Rush University Medical Center. This role requires a high degree of initiative and independent judgment to relieve management of administrative details, ensuring that the department runs smoothly and efficiently. The Administrative Assistant is expected to prioritize multiple assignments and projects in a complex and constantly changing environment, exemplifying the Rush mission, vision, and values while adhering to Rush policies and procedures. In this position, the Administrative Assistant will meet the administrative needs of department management and staff members, coordinating department-specific programs or meetings as assigned. This includes planning, preparation of materials, implementation, and evaluation of these programs. The role also involves assisting management with budgetary issues, composing business documents, designing reports to support operations, and independently creating correspondence such as follow-ups to meetings and responses to employees. The Administrative Assistant will also be responsible for planning employee and departmental special events, writing, editing, and formatting content for departmental communication, and providing instruction to departmental staff regarding computer applications. Maintaining a calendar for staff availability and scheduling, providing support for select quality and operational committees, and ensuring appropriate resources are available for staff to succeed in their roles are also key responsibilities. The position requires a proactive approach to identifying and implementing improvements in office efficiencies and managing various administrative tasks to support the department's operations.
