Jobs in La Jolla

About The Position

Requirements

• Deep understanding of payroll systems, practices, and compliance requirements, including federal, state, and local laws related to wages, taxes, deductions, and reporting
• Proficient computer skills in Microsoft Office Suite (emphasis on Excel, Word, and Outlook)
• Working knowledge of UKG Pro/Ready, ADP preferred, or other HCM systems
• Proven success in leading a team to meet rigorous deadlines, following established processes, and ability to evaluate processes for inefficiencies
• High skill level in organization, planning, communications, and implementation of administrative procedures
• Excellent communication, interpersonal, and customer service skills, including a proven ability to tactfully collaborate on challenging issues
• Demonstrates the ability to analyze complex payroll data, identifying discrepancies, and implementing solutions
• Must have strong analytical skills, specifically in organizational processes, to assess efficiencies and compliance with policies and procedures and be able to recommend and implement changes when necessary
• Able to work independently and manage multiple priorities
• Strong ability to lead, mentor, and manage payroll staff. This includes delegating effectively, fostering a collaborative team environment, and ensuring accountability and high performance
• Ability to work in a fast-paced environment and work with confidential data professionally
• Demonstrate initiative, resourcefulness, and problem-solving skills
• Bachelor’s degree with major course work in Finance, Accounting, Business or related field, and experience
• 5+ years' of payroll experience with 3+ years' of those years in a supervisory experience or lead capacity required
• Fundamentals of Payroll Certification (FPC) required
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations: American Red Cross, American Heart Association, American Safety & Health Institute

Nice To Haves

• Certified Payroll Professional (CPP) preferred

Responsibilities

• Supervises the YMCA’s payroll staff, including Payroll Administrators, Payroll Assistants, Payroll Analysts, and Payroll Clerk to assign responsibilities, ensuring staff has the appropriate resources to perform assigned duties
• Lead the training and continuous development of payroll staff, ensuring comprehensive understanding and adhering to payroll policies, procedures, and systems
• Oversee team performance establishing and tracking key, performance indicators, to evaluate progress towards payroll goals, and identify opportunities for improvement
• Serve as the primary point of escalation for complex or high-priority payroll queries, providing resolution and support with a focus on service excellence
• Ensure the accuracy of payroll information through review, audit, and analysis of employee timesheets, payroll records, and reports
• Validate payroll process to guarantee timely and accurate execution is in full compliance with federal, state and local regulations, including wage garnishments, taxes, and other deductions
• Delivers responsive and effective payroll-related customer service to both internal stakeholders and external partners, addressing questions and resolving issues with professionalism
• Prepares and distributes payroll reports, financial summaries, and analytical insights to senior management as needed to support strategic decision-making
• Identifies opportunities to enhance payroll systems and procedures to improve accuracy, efficiency, and user experience
• Assists in the implementation of payroll system upgrades, enhancements, and process improvements to streamline operations and enhance efficiency
• Provides coverage for Payroll Administrators as needed, ensuring continuity of payroll operations during absences from staff
• Maintains the confidentiality of all employee information and payroll records, ensuring all employee records is handled with discretion and integrity
• Manages internal and external payroll audits by coordinating documentation and supporting information as needed

Benefits

• Y Employee Perks