Workplace Experience Coordinator (Part-time)

About the position

We're looking for someone who makes spaces come alive-someone who notices the details, remembers names, and gets energy from making things run seamlessly. As our Workplace Experience Coordinator in San Francisco, you'll be the go-to person who creates a warm, well-run, and productive environment for our team. If you're organized, logistics-savvy, love planning ahead, and genuinely enjoy connecting with others, this is the role for you. Please note: This position is part-time & on-site 3 days a week from 8AM to 5PM.

Responsibilities

• Be the face of the San Francisco office: greet employees and guests, manage access badges, and maintain a warm, welcoming atmosphere.
• Anticipate employees' needs to better accommodate them and provide an excellent employee experience.
• Oversee daily office operations including food programs, mail, supplies, and workplace tools (e.g., Kastle, Sharebite, Coupa, Brex).
• Partner with People and Workplace teams on onboarding logistics, coordinating desk setup, IT, badges, and Day 1 experience.
• Support company events, culture initiatives, and social programming, from team lunches to holiday events.
• Utilizing strong written communication skills for newsletter reviews, social media posts, and similar.
• Manage vendor relationships (cleaning, maintenance, catering), ensuring consistent service and quick issue resolution.
• Maintain inventory and supplies, and ensure the workspace meets all health, safety, and aesthetic standards.
• Coordinate facilities needs, including room setups, storage management, and compliance with building protocols.
• Provide support for budgeting and expense tracking related to office operations.

Requirements

• 1+ years of experience in office management, workplace operations, people operations, office coordination, hospitality, facilities, reception, or similar roles.
• Highly organized, detail-oriented, and exceptional at planning and anticipating needs.
• Strong logistics and operational execution skills; thrives on getting things done.
• Friendly, professional demeanor with excellent interpersonal and relationship-building skills.
• Strong written and verbal communication skills.
• Proactive, motivated, eager to learn, and excited to take ownership of a wide range of responsibilities.
• Comfortable working independently and managing responsibilities end-to-end in a fast-paced environment.
• Passionate about creating positive experiences for employees and visitors.
• Proficient with GSuite, Slack, Zoom, and general office tools. Experience with Brex, Coupa, Kastle, or Sharebite is a plus.
• Able to lift 40-50 lbs for occasional storage or deliveries.

Nice-to-haves

• Human Resources experience or a strong interest in building a career in HR.
• Event planning experience or background in hospitality.
• Exposure to health & safety or compliance protocols.
• Experience working in a fast-scaling startup or fintech company.

Benefits

• Health, vision, dental insurance
• 401k
• Vacation and sick and safe time
• Learning days and volunteer days