Workplace Experience Coordinator- Onsite PART TIME: Stamford, CT

CBRE - Stamford, CT

Part-time

Stamford, CT

Real Estate

About the position

The Workplace Experience Coordinator is responsible for delivering exceptional customer service to employees and guests at a designated building. This part-time role involves ensuring the workspace is ready for use, managing visitor access, coordinating office moves, and maintaining communication with various teams to support a positive workplace experience.

Responsibilities

• Complete morning walkthroughs to ensure the space is ready for employees and visitors.
• Report building issues such as plumbing, electrical, and maintenance needs to the CBRE Account Manager.
• Enter visitor, repair, janitorial, and vendor access request tickets into the RFR management system.
• Request Certificates of Insurance (COIs) for vendors and enter them into the RFR system.
• Update floorplans to reflect new hires and terminations.
• Support badging for new hires and visitors requiring access.
• Coordinate and execute physical office moves, including furniture and equipment.
• Share RFR/Building communications in real time with the Loxo East team.
• Serve as fire safety deputy and attend emergency preparedness meetings.
• Coordinate floor wardens and suite monitors for evacuation plans and update them yearly.
• Act as the onsite contact for visitors and ensure they are added to the RFR system.
• Coordinate and facilitate visitor spaces and conference room usage.
• Support site meetings and events as needed.
• Manage the employee Grubhub portal and team lunches.
• Answer main telephone lines and direct calls appropriately.
• Order and restock kitchen supplies and snacks weekly.
• Maintain coffee machines and coordinate maintenance as needed.
• Assist with ordering, setup, and cleanup of office lunches and dinners.
• Send and receive packages via USPS, UPS, and FedEx, and manage mail distribution.
• Maintain copy rooms and printers/copiers in coordination with the IT team.
• Set up new employee offices and nameplates.

Requirements

• High School Diploma or GED equivalent.
• 2+ years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills for exchanging straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset.

Benefits

• Comprehensive benefits program supporting mental, physical, emotional, and financial health.
• Career development tools and training opportunities.