Workplace & Commercial Operations Coordinator

Corpay • Schaumburg, IL

5d • Onsite

About The Position

Corpay is currently looking to hire a Workplace & Commercial Operations Coordinator. This position falls under our Cross-Border line of business and is located in New York City, NY. In this role, you will be responsible for ensuring the New York City office runs smoothly while providing structured support to key commercial initiatives, combining front-of-house excellence, office operations management, and project execution support. You will report directly to the Chief of Staff, North America and regularly collaborate with the Commercial team and various shared services teams.

Requirements

• 2+ years of experience in office management, workplace operations, or administrative/project coordination roles preferred
• Strong organizational skills with exceptional attention to detail
• Excellent interpersonal and communication skills with strong professional presence
• Solution-oriented mindset with strong ownership and accountability
• Ability to manage multiple priorities in a fast-paced environment
• Highly adaptable with the ability to balance office operations and project support
• Experience working cross-functionally with internal teams and external vendors
• Strong follow-through and stakeholder management skills
• Highly tech-savvy with ability to learn new tools and systems quickly
• Proficiency in Microsoft Office
• Comfortable leveraging AI tools to improve efficiency and output quality
• Demonstrated ability to streamline or automate processes
• Experience with project tracking tools or coordination preferred

Responsibilities

• Serving as the primary point of contact for visitors, guests, and vendors, ensuring a professional and seamless experience
• Managing visitor sign-in, badging, and workspace coordination
• Maintaining a polished reception area and ensuring meeting rooms are guest-ready
• Coordinating and executing office events, team gatherings, and on-site experiences
• Supporting client and visitor hosting aligned with Corpay standards
• Acting as liaison with building management and managing vendor relationships
• Managing building services, maintenance requests, and access credentials
• Conducting regular office walkthroughs to ensure cleanliness and functionality
• Maintaining inventory and ordering office and pantry supplies
• Ensuring kitchen and common areas remain organized and well maintained
• Coordinating IT equipment and workspace setups for new hires and visitors
• Supporting onboarding and offboarding logistics
• Supporting execution of commercial initiatives led by the Chief of Staff
• Maintaining project trackers, timelines, and status updates
• Following up with stakeholders on deliverables and deadlines
• Assisting in organizing project plans and coordinating cross-functional efforts
• Supporting development of workflows and tracking tools
• Documenting and organizing processes for commercial initiatives
• Identifying opportunities to improve efficiency and streamline coordination
• Providing structured support for ongoing initiatives and processes

Benefits

• Medical, Dental & Vision benefits available the 1st month after hire
• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed