Western Growers Family of Companies Careers - Labor Services Coordinator (Legal Assistant)

$54,583 - $75,958/Yr

Western Growers Association - Irvine, CA

Irvine, CA

Insurance Carriers and Related Activities

About the position

This position reports to the Manager, H-2A Services and is responsible for preparing, submitting, filing, and tracking H-2A visa related forms and documents, and providing client support. Incumbent will also provide administrative support and invoice clients.

Responsibilities

• Communicates frequently and accurately with clients and prospective clients who have inquiries about the H-2A visa process.
• Conduct client follow-up to obtain signed documents, agreements, and related forms necessary to process H-2A applications.
• Provide clients with consistent and timely status updates.
• Obtain approvals to pay outstanding invoices and generate check requests.
• Generates and issues invoices for products and services offered to members and reimbursement to clients.
• Prepares for review and timely submittal H-2A job orders to the State Workforce Agency (SWA).
• Prepares for review and timely submittal H-2A applications for temporary labor certification to U.S. Department of Labor (DOL).
• Prepares and submits initial recruitment reports.
• Prepares for review petition for non-immigrant H-2A visa for review and submit to United States Customs and Immigration Services (USCIS).
• Prepares for review petition for non-immigrant visa (Form I-129) including Attachment-1 to enter detailed information for each named beneficiary.
• Translate documents from Spanish to English.
• Prepare for review responses to SWA/DOL/USCIS inquiries, notices of deficiency, and requests for evidence.
• Provide general administrative support including but not limited to copying, scanning, filing scheduling appointments, answering incoming calls, distributing messages, maintaining calendars, filing, and maintaining file room.
• Maintain integrity of the H-2A database to ensure accurate case and member information.
• Assume responsibility for maintaining office supplies by checking inventory and order items.
• Handle Incoming/Outgoing department mailbox daily, timestamp letters and notifications received.
• Utilize all capabilities to satisfy one mission - to enhance the competitiveness and profitability of our members.

Requirements

• Bachelor's degree plus two (2) to four (4) years administrative and/or collegiate academic experience, preferred.
• Two-plus (2+) years H-2A visa or other immigration-related legal experience.
• Excellent communication skills (both verbal and written) and an acute attention to detail.
• Exceptional fluency in speaking, reading, and writing both English and Spanish and a solid understanding of cultural nuances of the Spanish language when translating written material, highly desired.
• Paralegal certificate, preferred.
• Excellent computer skills and proficiency with MS Office Suite (Word, Excel, Outlook) and Adobe Acrobat with the ability to learn new or updated software.
• Highly detail oriented with strong organizational skills, able to meet deadlines, adjust to changing priorities with continued attention to detail and ability to perform well under pressure.
• Strong ability to work efficiently and effectively in a multiple task, multi-project and multi-demanding environment.
• Ability to work independently, exercise good judgment and multi-task with little supervision.
• Strong ability to manage and organize work economically and efficiently, establish priorities and maintain good interpersonal relations and communications with clients and staff.

Nice-to-haves

• Paralegal certificate, preferred.

Benefits

• Compensation: $54,583 - $75,958 with a rich benefits package that includes profit-sharing.