Warehouse Coordinator

$41,600 - $52,000/Yr

Natural Systems Utilities

Full-time - Entry Level

Animal Production and Aquaculture

About the position

The Warehouse Coordinator plays a crucial role in managing daily warehouse operations and site services at Natural Systems Utilities. This administrative position is responsible for overseeing inventory management, shipping and receiving processes, and ensuring compliance with safety standards. The role also involves utilizing the Computerized Maintenance Management System (CMMS) to track equipment maintenance and repairs, thereby ensuring the efficient functioning of warehouse activities.

Responsibilities

• Maintain accurate records of all inventory movements, including receiving, storing, and distributing materials.
• Perform regular stock audits to ensure physical inventory matches system records.
• Organize and manage inventory to maximize space utilization and accessibility.
• Coordinate inbound and outbound shipments, ensuring timely and accurate delivery.
• Prepare and process shipping documents, including packing slips, invoices, and labels.
• Oversee the unloading and inspection of incoming deliveries to verify contents against purchase orders.
• Maintain a clean, organized, and safe warehouse environment, following company standards and OSHA regulations.
• Set up and optimize warehouse layouts to ensure efficient workflows.
• Monitor and report on the condition of equipment, coordinating repairs and maintenance when necessary.
• Utilize the CMMS to schedule and track preventive maintenance, equipment repairs, and inventory of spare parts.
• Ensure that all equipment maintenance records are up-to-date in the system.
• Coordinate with the maintenance team to ensure timely repairs and minimize equipment downtime.
• Generate CMMS reports to monitor performance metrics and maintenance history.
• Liaise with the accounting team to provide requested details for proper billing and project review.
• Enforce safety procedures to prevent workplace injuries and accidents.
• Prepare regular reports on warehouse operations, inventory levels, shipping/receiving status, and equipment maintenance through the CMMS.
• Communicate effectively with internal departments and external partners to address and resolve logistics, inventory, or maintenance-related issues.

Requirements

• Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year of related experience and/or training, or a combination of education and experience.
• Proven experience in warehouse management, logistics, or a similar role is highly desirable.
• Strong knowledge of warehouse operations, inventory management systems, and safety standards.
• Prior experience with facility/building/construction and operations is preferred.
• Experience with CMMS or similar maintenance management systems is required.
• Forklift certification or experience operating warehouse equipment (NSU will provide forklift training and certification).
• Prior work experience with building/construction maintenance software.
• Proficiency with warehouse management software and other relevant IT tools.
• Experience with financial software is a plus.
• Familiarity with lean manufacturing or continuous improvement processes.
• Above-average aptitude for technology and systems; highly proficient in Microsoft Office.
• Notary Public Certification to process business and legal documentation is a plus.
• Excellent organizational and multitasking abilities.
• Strong communication skills.

Nice-to-haves

• Forklift certification a plus