Venue Sales & Event Coordinator

University of Pennsylvania•Columbus, OH

4d•$18 - $22•Onsite

About The Position

Reporting to the Director of Venue Sales and Events, the Venue Sales and Events Coordinator is responsible for handling rental events in the Museum that are assigned to them. The coordinator will be responsible for handling events, including student events and rental events for parties of all sizes. During events, the coordinator will work closely with Catering, Security, and Building Operations, and any other vendors related to the event to ensure professional and excellent customer service. The position is four to five days per week, working occasional nights and weekends.

Requirements

High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
Attention to detail and the ability to balance multiple projects simultaneously are required.
Must be a team player and comfortable working in a busy, noisy environment; previous event management experience required.
The candidate must have the ability to make decisions within the scope of responsibility, be highly reliable and dependable.
The ability to occasionally work during evenings or weekends is required.
The work environment typically includes sitting at a desk or table, standing, walking, and stooping.
Occasional lifting of 25 to 50 lbs.
No supervisory responsibilities.

Responsibilities

Oversee a portfolio of events assigned to the position, from start to finish.
Work closely with private clients and internal University and Museum clients, helping create seamless events for the constituents, including planning and logistics.
Support the Director in activities and events relating to the department.
Provide hands on support to catering and facilities teams when needed to ensure excellent service and be present at events from start to finish.
Complete administrative duties as needed, including contracts, invoices, follow up correspondence, photography, social media presence, office supplies, and others as needed, using Altru or equivalent CRM software.
Additional duties as assigned.

Benefits

Excellent healthcare
Tuition benefits for employees and their families
Generous retirement benefits
Wide variety of professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses with pre-tax dollars
Tuition assistance for employee, spouse, and dependent children
Dependent children are also eligible for tuition assistance at other institutions
Generous retirement plans (Basic, Matching, and Supplemental)
Pre-tax or Roth savings options for retirement
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources as well as cultural and recreational activities
Free or discounted admission and memberships to University arts and cultural centers and museums
Discounts on goods and services such as new cars, cellular phone service plans, movie tickets, and theme park admission
Flexible Work Hours
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance (reimbursement for qualified expenses up to two adoptions)