Venue Event Production Coordinator

Cosm•The Colony, TX

12d•Onsite

About The Position

Cosm is a global technology company that brings experiences to life in immersive environments. We help our partners create spaces and content that blur the lines of real and virtual across three primary markets: Sports and Entertainment, Science and Education, and Parks and Attractions. Cosm was born from the fusion of some of the greatest innovators in the history of technology. Evans & Sutherland, Spitz, Inc., and Cosm Immersive combined forces to power the immersive experiences of the future as Cosm. Innovation is in our DNA. Summary: This role is based in Dallas and is responsible for executing and coordinating high-impact events on the ground at our Dallas venue. While embedded with the local Dallas team, the role will report to a manager based in Los Angeles and collaborate regularly with cross-functional stakeholders across venues and departments nationwide, including teams in Los Angeles and other key markets. As the Entertainment Event Coordinator, you’ll play a key role in both the planning and execution of immersive, live, and private events. Core responsibilities include coordinating productions, managing event logistics, scheduling content, developing and maintaining run-of-show documents, securing and overseeing vendors and performers, and supporting premieres and marquee activations. The role also includes programming lighting and ensuring seamless integration of Cosm’s live streams & entertainment content within the Dallas venue. Strong administrative, project management, and live event execution skills as well as clear communication and collaboration are essential for success.

Requirements

Excellent verbal, written, and interpersonal communication skills, with ability to keep teams informed in a dynamic environment.
Proven ability to juggle multiple projects, prioritize tasks, and adapt to changing demands in a fast-paced and collaborative environment.
An understanding of entertainment, immersive storytelling, immersive technology, and digital and social media landscapes.
Experience with general lighting design and programming; knowledge of Mosaic is a plus.
Proficiency in creating and managing run of shows
Experience with content QC’ing, including managing related processes and workflows.
Strong experience organizing, scheduling, coordinating & executing live events
Problem solver with agile mindset and willing to roll up sleeves and jump in to help where needed
Proficient in Microsoft Office Suite (Excel proficiency is a must) and experienced with Notion and similar project management tools
Well-organized, resourceful, and able to thrive in a fast-paced and collaborative environment
A Bachelor’s degree in a relevant field such as Event Production, Entertainment Management, Media, Communications, or Business is preferred.
Consideration will be given to candidates with advanced education and/or equivalent professional experience that demonstrates the strategic, operational, and cross-functional leadership required for this role.
A strong track record of success in live event production, vendor and stakeholder management, and high-pressure execution environments.

Responsibilities

Support day-to-day events, including scheduling, budgeting, vendor sourcing, and logistics management, with a focus on delivering exceptional guest experiences.
Collaborate with the Director and Manager of Sports Event Productions to plan and execute live sports programming and Look-In integrations at the Dallas venue, coordinating real-time timing, audio, lighting, and screen transitions with the dome operator team to align with national broadcasts, drive fan engagement, and uphold Cosm’s brand standards.
Own end-to-end planning, production, and execution of all private events at the Cosm Dallas venue, ranging from intimate client gatherings to large-scale brand activations. This includes managing complex run-of-shows and coordinating cross-functional stakeholders across departments such as product, sales, dome operators, IT, security, and venue operations to ensure seamless execution.
Own and maintain run-of-show documentation for the GSC venue, tailoring details to each event's specific needs and scale.
Create and present concept decks and event plans for internal and external stakeholders, effectively communicating creative direction and production strategy for private events, premieres, and themed activations.
Collaborate with technical teams to integrate and QC content into the venue, ensuring exceptional audio, visuals, lighting, FX, and immersive elements.
Provide hands-on support during client walk-throughs, production tests, and live event execution, offering feedback and documentation to maintain production quality and consistency.
Program lighting and atmospheric FX to enhance the visual experience of private and public events, supporting both creative vision and technical precision.
Work alongside the Sr. Entertainment Event Production Manager to plan and produce all types of events, from creative development through on-site execution.
Source, operate, and maintain production equipment (e.g., hazers, fog machines, snow machines) to support diverse event types—from private rentals to nightlife and premieres.
Oversee artist hospitality and logistics, managing rider requirements, scheduling, and backstage support to ensure a polished, professional experience for talent and guests alike.