Transfer & Conveyance Representative

Lucas County, OH - Toledo, OH

Toledo, OH

Executive, Legislative, and Other General Government Support

About the position

The Real Estate Transfers and Licensing Department is responsible for all deed and mobile home transfers, vendor, dog and cigarette licenses, estate tax and homestead. In facilitating these services these departments are to provide optimal customer service at all times. The Transfer & Conveyance Representative receives proper legal documents of conveyance and accurately completes all phases of procedures involved in payment, transfer, and search to transfer parcels. This role involves maintaining chain of ownership information for parcels and performing conveyance of property, splits, condominiums, plats, maps, and manufactured homes. The representative must be proficient in the duties outlined and meet or exceed the requirements specified.

Responsibilities

• Review legal documents and descriptions to ensure accuracy and proper transfer of real estate and mobile homes.
• Responsible for transferring court orders.
• Assist with the completion of forms, update necessary records, validate and process documents to transfer real estate.
• Perform data entry and inquiry.
• Record daily corrections in iasWorld/Tyler system for real and manufactured homes.
• Prepare various documents for scanning and separate necessary pages from conveyance and exemptions.
• Perform and maintain chain of ownership information for real estate parcels.
• Process surrendered titles.
• Operate cashiering system, keeping records of receipts, balance cash drawer to match receipts.
• Receive money from payments of transfer fees and other financial transactions.
• Maintain daily records of transactions including conveyances, exemptions, journal books, and digital records.
• Type and proofread various forms, maintain conveyance forms for office use and for the State of Ohio Department of Taxation.
• Perform necessary public relations and provide information to the general public.
• Receive and process mail, maintain mail tracking system for return items.
• Forward documents to the Recorder's office for further processing.
• General maintenance of the office equipment and be aware of levels of department supplies.
• Provide preliminary contact with public, answer phones, and answer routine inquiries.
• Maintain contact with mobile home court managers and provide mobile tax listings.
• Assist the Lucas County Title Bureau with questions concerning manufactured home details.
• Maintain all files of real property and manufactured homes.
• Issue and maintain relocation permits.
• Assist in other office areas as required under general supervision of office management.

Requirements

• Possession of an associate's degree from an accredited college or university; or
• Three (3) years' experience in deeds transfers or equivalent education/experience; or any combination of training, education, or experience which provides the desired knowledge, skills and abilities to perform the essential functions of this position.
• No reprimands in personnel file for one (1) year.