Transaction Coordinator

About the position

The Transaction Coordinator position will be responsible for the operational oversight for a complex and/or prominent portfolio of properties on behalf of one or more clients. The Transaction Coordinator will support simple lease acquisitions and dispositions, research companies, landlords, and potential subtenants. Gather and evaluate real estate market and property data; this can include conducting market calls, previewing space opportunities, developing fact sheets and tour books, and gathering photos and floor plans as necessary. It is also the responsibility of the Transaction Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

Responsibilities

• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
• Track and report upcoming lease expirations and other critical dates.
• Monitor and evaluate implementation programs against strategies and provides timely reporting of the effectiveness of strategy against implementation.
• Review abstract complex real estate documents as part of the team's underwriting and due diligence process.
• Prepare negotiation summaries/RFP comparison matrixes.
• Gather data and real estate market information from research and brokers.
• Assist in the preparation of market and demographic information for use in presentations and meetings, speak to market information.
• Coordinate financial analysis.
• Draft and process all Broker engagement letters.
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration and Facility Management).
• Review and understand broker market surveys and deliverables prior to client delivery.
• Complete Portfolio reporting for Transwestern and the client(s).
• Ensure and manage the quality and timeliness of transaction information entered into all databases.
• Prepare transaction communication tools and packages for management for internal approval process.
• Assist team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Maintain professional, positive, and proactive performance at all times.
• Assist other Brokerages as available as needed.
• Other duties and assignments as requested.

Requirements

• A bachelor's degree in business, economics, real estate, or related field preferred.
• A minimum of 2-4 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• InDesign experience is a plus.
• Financial, analytical and reporting skills.
• Modeling complex occupancy scenarios, including multi-facility consolidations, city plans and metro area consolidations.
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain the Company's image.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Must be able to work independently and with minimal supervision.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
• Ability to maintain discretion regarding personnel and industry-related matters.
• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.