Trade Show Specialist

CACI International•Reston, VA

1d•$59,600 - $122,100•Onsite

About The Position

The Trade Show Specialist role is pivotal in supporting the planning, coordination, and execution of corporate trade shows and events. This position serves as the primary coordinator for assigned Tier 4 events and provides support for larger Tier 2 and Tier 3 events as needed. The role demands strong organizational skills, meticulous attention to detail, and the ability to collaborate effectively across business development, marketing, and external vendor teams.

Requirements

Willingness to travel.
2-3 years of trade show and event experience.

Responsibilities

Serve as the primary corporate point of contact for assigned Tier 4 trade shows.
Independently plan and execute approximately 5–7 Tier 3 trade shows annually in collaboration with Business Development, Marketing, and external vendors.
Coordinate event bookings, registrations, exhibitor passes, and company profile updates on event websites.
Partner with Business Development leads and product leaders to determine event objectives, booth requirements, and required assets.
Collaborate with Marketing Managers and Business Development leads on event themes, branding, and creative requirements.
Provide weekly event status updates to the Trade Show Manager.
Attend planning meetings, document meeting notes, and distribute action items and follow-up communications.
Manage the Tier 4 trade show fly kit process from planning through execution.
Coordinate shipment, tracking, and return of booth materials, marketing collateral, promotional items, and displays through external vendors.
Ensure all outbound shipments include appropriate return labels and instructions.
Maintain inventory records for trade show assets, displays, giveaways, and promotional materials stored at the warehouse.
Document booth setups through photography for future reference and best practices.
Provide onsite support for select Tier 2 events as assigned by the Trade Show Manager.
Manage onsite meeting room schedules and resolve scheduling conflicts as needed.
Serve as a key point of contact for event logistics and operational support during assigned events.
Manage the post-event After Action Review (AAR) process, including survey creation, meeting coordination, presentation development, and documentation of lessons learned.
Track and report event expenses on a weekly basis.
Create and maintain Microsoft Teams channels and event documentation for assigned shows.
Ensure all project deliverables, timelines, and action items are accurately maintained within Asana.
Build and maintain positive relationships with event organizers, industry partners, internal stakeholders, and vendor partners.
Collaborate closely with Marketing Managers, Business Development teams, sponsorship teams, and external vendors to ensure successful event execution.
Demonstrate ownership and accountability for assigned events and projects.
Proactively identify solutions, follow through on open actions, and ensure tasks are completed on time.
Adhere to established trade show processes, procedures, and best practices.
Seek guidance when needed while continuously developing trade show and event management expertise.
Perform additional duties as assigned by the Trade Show Manager.