Trade Show & Events Specialist

Matrix Design Group•Lexington, KY

3d•Onsite

About The Position

Matrix designs, manufactures, and sells innovative technological products that help keep people safe. Originally focused on the underground coal mining industry, Matrix has expanded into new industrial markets in the United States and globally. We are currently seeking a highly organized and proactive Trade Show & Events Specialist to lead the planning, coordination, logistics, and execution of the company’s trade shows, conferences, customer events, and corporate initiatives. This role is responsible for managing all aspects of event operations to ensure a professional, impactful, and consistent brand presence that supports company growth, customer engagement, and business development efforts. The ideal candidate thrives in fast-paced environments, has exceptional project management skills, and can successfully coordinate multiple events simultaneously while collaborating cross-functionally with marketing, sales, product, leadership, and external vendors. This position works in a team environment at our office in Lexington, KY. This is not a remote position. This position reports to the Marketing Manager.

Requirements

All applicants must be able to provide proof of eligibility to work in the United States.
Employment is contingent upon the successful completion of the I-9 form, as required by federal law.
Additionally, candidates will be required to undergo an employment verification process before beginning work.
Please note that we do not offer sponsorship for work authorization (e.g., H-1B, TN, or other visas) at this time.
Bachelor’s degree in Marketing, Communications, Event Management, Business, or related field preferred
3–7 years of experience managing trade shows, corporate events, or B2B marketing events
Strong project management and organizational skills with high attention to detail
Ability to manage multiple deadlines and priorities simultaneously
Excellent communication and vendor management skills
Experience coordinating logistics, travel, shipping, and event operations
Proficiency in Microsoft Office and project management tools
Ability to travel frequently (25% - 30%) for events and onsite support

Nice To Haves

Experience in industrial, mining, manufacturing, technology, or B2B environments
Familiarity with trade show exhibit management and booth logistics
Experience supporting marketing campaigns and lead generation efforts
Graphic design or marketing communications exposure is a plus
Budget management and contract negotiation experience preferred

Responsibilities

Lead planning and execution of all company trade shows, conferences, customer events, dealer meetings, and corporate functions
Manage event timelines, schedules, budgets, and deliverables to ensure successful execution
Coordinate booth reservations, sponsorships, exhibitor services, vendor communications, and event registrations
Oversee shipping logistics, booth materials, inventory management, and onsite event setup/tear-down
Ensure all event materials, signage, displays, and branded assets are prepared and delivered on schedule
Coordinate travel arrangements, lodging, transportation, and onsite schedules for attending staff
Maintain detailed event calendars and planning documentation
Manage event-related purchase orders, invoices, contracts, and budget tracking
Serve as primary point of contact for venues, trade show organizers, contractors, and external vendors
Troubleshoot onsite logistics and operational issues as needed during events
Work closely with sales and leadership teams to align event participation with business objectives
Coordinate with marketing team members on promotional campaigns, booth messaging, graphics, presentations, and pre/post-show communications
Collaborate with product and technical teams to support demonstrations, equipment displays, and customer engagement opportunities
Support internal corporate events, training sessions, customer visits, and company meetings
Ensure consistent and professional representation of the Matrix brand across all events
Assist with development and organization of trade show collateral, promotional materials, giveaways, and booth graphics
Support pre-show marketing efforts including email campaigns, social media promotion, and customer outreach
Assist with post-show lead tracking, reporting, and event performance analysis
Evaluate event performance, attendee engagement, and ROI metrics
Identify opportunities to improve event execution, efficiency, and customer experience
Research and recommend new industry events and sponsorship opportunities aligned with company goals
Maintain organized inventories and processes for scalable event operations

Benefits

First day coverage of all benefits - no waiting period
Premium free medical, dental and vision insurance – working spouse must take major medical at their place of employment if offered
On-site health clinic
Basic Life (2x annual base salary at no cost)
Optional Life and Accidental Death and Dismemberment (AD&D) insurance
Short-Term and Long-Term Disability insurance (no cost)
401(k) Plan with up to an 8% company match
FSA for Health Care and Dependent Care
10 Paid annual holidays plus vacation time
Educational Reimbursement Program
Scholarship Program
Optional Gym Membership
E-Sports Room