Trade Show Coordinator (Hybrid)

Hunter Agriculture•San Marcos, CA

12h•$28 - $30•Hybrid

About The Position

The Trade Show Coordinator provides operational and logistical support for national and regional trade shows, conferences, and events to ensure consistent, efficient execution. Working closely with the Trade Show Supervisor and Marketing teams, this role coordinates logistics, assets, vendors, systems, and on-site support for a high-volume trade show program and helps ensure events are delivered on time, within scope, and aligned with approved objectives. Demonstrates behavior consistent with the company’s values of Customer Satisfaction, Innovation, Family and Social Responsibility.

Requirements

Bachelor degree in communication, marketing, hospitality management, or related field or a combination of education and relevant work experience.
Minimum 0-1 years’ experience in tradeshow and event coordination.
Mechanical and technical abilities to assemble various tradeshow equipment and assets.
Problem-solving skills including problem analysis, planning and organizing, decisiveness, decision-making, and judgment.
Comfort working with emerging technologies, including AI-enabled tools, to improve efficiency, analysis, and reporting.
Ability to self-initiate activities, work within timelines, and work in a team environment.
Strong written and verbal communication skills.
Computer literate including intermediate proficiency with Microsoft Word and Excel.
Must be flexible and able to adapt to changing organizational needs.

Nice To Haves

Knowledge of landscape lighting and/or irrigation design, products, applications and markets in the industry preferred.

Responsibilities

Provides logistical planning and execution support for national and regional trade shows, conferences, and meetings in collaboration with the Trade Show Supervisor and Marketing teams.
Coordinates trade show logistics, including booking meeting space and hospitality venues, managing registration and housing, coordinating shipment of exhibition materials, and supporting maintenance and organization of the trade show warehouse and national show assets using the ExhibitForce Asset Management System and Wrike PMO tools.
Manages project requests required to support national and regional trade shows, including coordinating creative and graphic needs with internal partners, ordering promotional materials and swag, and maintaining accurate asset and inventory records within ExhibitForce.
Works with internal and external vendors, including Creative Development, Product Management, exhibit houses, printers, and logistics providers, to ensure timely and cost-effective execution of approved trade show materials and displays. Escalates schedule, scope, or budget issues to the Trade Show Supervisor as needed.
Develops event-specific housing, staffing, and pre-show training schedules in coordination with the Trade Show Supervisor and cross-functional stakeholders.
Travels to and provides on-site support for key trade shows and events, including coordination of booth setup, show execution, and teardown activities.
Tracks trade show expenses and supports financial reconciliation by collecting invoices, monitoring costs, and providing documentation to the Trade Show Supervisor.
Ensures timely processing and distribution of trade show leads within the CRM system and supports coordination with Sales for post-event follow-up.
Maintains trade show schedules, project plans, checklists, and documentation using ExhibitForce, Wrike, Salesforce, and established templates and processes.
Executes approved trade show promotional campaigns by preparing cost estimates, coordinating requirements, and tracking performance metrics in support of trade show objectives.
Supports the sales organization with presentations, collateral, and marketing materials to maximize lead engagement and effectiveness on the show floor.
Supports post-event analysis, including surveys, retrospectives, lead insights, and performance metrics, and provides recommendations for continuous improvement.