Trade Marketing Sample Coordinator

About the position

A Sample Coordinator is responsible for the efficient and accurate management of product samples, overseeing the flow of incoming and outgoing samples by coordinating with various teams like sales, photography, production, and shipping, ensuring proper organization, tracking, and distribution of samples to meet company needs.

Responsibilities

• Unpack and meticulously categorize incoming production samples, distributing them to relevant departments like product development, design, sales, and photography teams as needed.
• Maintain a detailed inventory system to track sample locations, including storage and status updates, minimizing loss or damage.
• Prepare samples for presentations, photo shoots, or trade shows, including necessary alterations, labeling, and packaging.
• Collaborate with vendors to ensure timely delivery of samples, address any discrepancies, and follow up on outstanding requests.
• Generate reports on sample movement, including outgoing shipments, sample returns, and any damage or discrepancies.
• Organize and maintain the sample showrooms, ensuring samples are displayed appropriately and readily accessible for co-workers and customer visits.
• Arrange shipping and delivery of samples to clients, buyers, or other designated locations.
• Conduct basic quality checks on received samples to identify any potential issues before distribution.

Requirements

• Excellent ability to manage multiple tasks simultaneously and prioritize effectively, with meticulous attention to detail.
• Clear and concise communication with various departments, including product development, sales, design, production, and vendors.
• Proficiency with inventory management software, shipping systems, and Microsoft Office applications.

Benefits

• Comprehensive Medical/Dental/Vision plans
• Generous Paid Time Off Programs
• Life & Disability Insurance
• FSA/HRA/Dependent Care FSA
• Paid Parental Leave
• 401k and company match
• EAP & Employee Wellness Programs
• Volunteer Days Paid Time Off
• Free Lunch at some locations