Total Rewards Analyst

Applied High Voltage, LLC•Houston, TX

19h•Hybrid

About The Position

The Total Rewards Analyst supports the administration, analysis, coordination, and continuous improvement of the organization’s Total Rewards programs, with a primary focus on benefits operations, HRIS data integrity, reporting, vendor coordination, compliance support, and employee communications. This role ensures accurate execution of benefits processes, data management, billing reconciliation, and reporting, while supporting broader Total Rewards initiatives such as open enrollment, audits, employee engagement, and program scalability. The Total Rewards Analyst also provides limited support to compensation-related processes through data validation and tracking of approved compensation actions, in partnership with the Compensation Analyst and HR leadership.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Finance, or related field required
Minimum of 4–7 years of experience in benefits administration, HR operations, HRIS, payroll, or Total Rewards support
Experience with benefits administration, billing reconciliation, reporting, or HRIS data management required
Experience working with HRIS, payroll, and benefits systems (e.g., UKG, Workday) required
Strong understanding of benefits administration and related compliance requirements
Working knowledge of Total Rewards concepts, including benefits, reporting, and compensation support processes
Strong analytical and problem-solving skills
High attention to detail and accuracy, especially with data and financial information
Ability to manage multiple priorities in a fast-paced environment
Strong communication and interpersonal skills
Ability to maintain confidentiality of sensitive employee information
Ability to work independently while collaborating cross-functionally

Nice To Haves

Experience supporting open enrollment, benefits audits, ACA reporting, or leave administration
Exposure to compensation processes, HR data validation, or job data maintenance
Experience supporting multi-state or high-growth organizations
Professional certification such as CEBS, PHR, or SHRM-CP
Intermediate to advanced Excel skills (pivot tables, lookups, data analysis)

Responsibilities

Support the day-to-day administration of employee benefit programs, including medical, dental, vision, life, disability, retirement, and voluntary benefits
Process and monitor employee enrollments, life events, and terminations to ensure accuracy and timeliness
Maintain data integrity across HRIS, payroll, benefits systems, and vendor platforms
Research and resolve employee benefit inquiries, escalating complex or sensitive issues as appropriate
Partner with HR, Payroll, and vendors to ensure accurate eligibility, deductions, and employee records
Serve as a primary contact for benefits carriers, brokers, and third-party administrators (TPAs) for day-to-day operational matters
Monitor vendor reports, file feeds, and eligibility data to identify discrepancies and ensure accuracy
Track and follow up on vendor issues, ensuring timely resolution
Coordinate with vendors supporting leave administration, COBRA, and benefits billing
Perform monthly benefits billing reconciliation to validate invoice accuracy against enrollment and eligibility data
Research and resolve billing discrepancies in partnership with vendors, Payroll, and Finance
Track employer and employee contributions and support benefits-related financial reporting
Assist with data preparation for budgeting, forecasting, and renewal processes
Support development and distribution of benefits and Total Rewards communication materials
Assist with planning and execution of open enrollment
Promote employee understanding and effective utilization of benefits programs
Support wellbeing and Total Rewards initiatives
Support benefits renewal and open enrollment processes, including data preparation, system testing, and post-enrollment audits
Support year-end activities including ACA reporting, audits, and vendor data requests
Maintain trackers, timelines, and documentation for recurring Total Rewards processes
Support compliance activities related to ERISA, ACA, COBRA, FMLA, HIPAA, and other applicable regulations
Maintain accurate, organized, and audit-ready benefits documentation
Assist with required notices, reporting, and recordkeeping
Monitor vendor-administered processes and escalate potential compliance concerns
Support oversight of leave programs administered by third-party administrators, including FMLA, ADA, and state-specific leaves
Track leave activity, review vendor updates, and ensure documentation is complete
Partner with HR team members on leave-related inquiries and escalate complex cases
Maintain accurate leave records and reporting
Maintain accurate Total Rewards data across HRIS, payroll, benefits, and vendor systems
Audit employee data including benefit eligibility, deductions, job data, and demographic information
Identify and resolve discrepancies across systems in partnership with HRIS, Payroll, and Finance
Support HRIS testing, system updates, and data validation activities
Prepare recurring and ad hoc reports related to benefits, leave activity, open enrollment, and Total Rewards programs
Assist with dashboards and reporting tools to support HR leadership decision-making
Prepare reports and summaries related to benefits utilization, enrollment trends, costs, participation, and leave activity
Analyze data to identify trends, discrepancies, and opportunities for improvement
Support reporting needs for HR, Finance, and leadership
Assist with audit preparation by gathering and validating Total Rewards data
Support compensation-related processes through data validation and tracking of approved compensation changes
Partner with the Compensation Analyst, HRIS, and Payroll to ensure accurate system updates for approved pay changes
Maintain documentation of approved compensation actions
Assist with compensation cycle support through data validation and tracking
Maintain and update standard operating procedures and process documentation
Identify opportunities to improve processes, reduce errors, and enhance efficiency
Support Total Rewards projects and system/process enhancements
Perform other duties as assigned