Tax Specialist

National Oak Brand•Lakeland, FL

About The Position

Company National Oak Distributors (NOD) has merged with Integrated Supply Network (ISN) combining the leader in automotive paint, body and equipment wholesale distribution with the leader in automotive tools and equipment distribution. This is a significant step forward in our vision to expand geographic reach, and to deliver value added services and solutions to both suppliers and customers. Our priority remains unchanged – to continue to deliver exceptional service and value to our suppliers and customers in a thriving and collaborative workplace for the industry’s top talent. We are seeking a detail-oriented and experienced Tax Specialist to be an integral part of our Tax Department. The ideal candidate will be knowledgeable in U.S. state and local indirect tax laws, focusing on ensuring accurate sales/use tax, CAT and gross receipts tax compliance, exemption certificate management, and addressing questions on proper handling of sales and use tax for various business situations that arise. This role will also coordinate data collection and provision of this data to outside compliance providers for personal property tax; incomes taxes and annual reports return compilation.

Requirements

Bachelor’s degree
3–5+ years of direct, hands-on experience in multi-state sales tax compliance in a corporate environment
Proficiency with Microsoft Excel
Understanding of current sales tax rules
Ability to interpret taxing authority regulations
High accuracy in data management and documentation
Effective communication to explain tax issues to non-tax stakeholders
Proven ability to address tax inquiries in a timely manner
Willingness to learn about key components of other taxes, including Federal and State Incomes taxes and Personal property taxes, as they relate to the current and future operations of the company

Responsibilities

Retrieve and review monthly multi-state sales tax data, reconcile and provide to outside compliance provider before agreed upon due dates
Initiate approved tax payments for other taxes either electronically or through collaboration with AP team
Handle tax notices
Complete and pay business licenses, CAT filings and gross receipt tax returns
Review incoming exemption certificates and verify completeness and validity in accordance with appropriate state sales tax laws
Review and approve any related tax credit requests, as applicable
Manage the customer exemption certificate retention process in the appropriate certificate management system
Preparation of outgoing exemption certificates requested by vendors
Reconcile tax accounts and provide schedules to the General Ledger team for use in making the appropriate entries
Coordinate with General Ledger team on identifying source of variances
Advise internal teams on taxability topics and resolve customer tax inquiries
Work with various internal teams for them to provide necessary data for personal property tax, income tax and annual report compilation by outside providers and ensure timely delivered to the relevant contacts
Initiate new sales tax account registrations as directed and close sales tax accounts that are no longer needed
Contribute to tax function projects aimed at increasing efficiencies and reducing costs
Assist in identifying areas of opportunities
Gather data and prepare schedules and reconciliations to support returns filed