Summer Office Assistant (2026 Summer)

Saint Mary's College • Notre Dame, IN

11h

About The Position

The Summer Office Assistant provides operational support during the departmental relocation process. This position focuses on the systematic scanning and digitization of confidential paper files while assisting with the physical and administrative tasks associated with office space relocation. Maintaining the highest standards of confidentiality is a core requirement of this role.

Requirements

• Current student status or experience equivalent to a high school education.
• Demonstrated ability to operate a personal computer and familiarity with scanning equipment, MS Office, and Google Platforms.
• Proven capacity to handle confidential data and exercise good judgment.

Responsibilities

• Execute the systematic scanning and digital filing of paper records to ensure long-term preservation and accessibility.
• Handle sensitive and confidential data with extreme discretion and professional judgment.
• Provide assistance during office moves, including organizing and moving materials and coordinating with Facilities for furniture or equipment updates.
• Demonstrate the ability to work independently, following established office procedures and accepting direction from supervisors.
• Readies physical files for scanning, ensuring all documents are captured accurately and filed according to departmental naming conventions.
• Keeps an accurate and current filing system, transitioning physical archives to secure digital platforms.
• Assists in packing and moving contents of current storage and office space.
• Provides general assistance to the Executive Administrative Assistant as needed to streamline divisional work during the summer transition.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED