Subcontracts Administrator

About the position

The Subcontracts Administrator will primarily be responsible for overseeing all subcontracting activities (formation and management of subcontracts) for assigned projects and/or operating divisions. This role requires representing the Company with high moral standards while adhering to the Company's Code of Business Conduct and Ethics, actively supporting the Company's commitment to safety and its Core Values, and conducting business dealings with integrity and ethics. The Subcontracts Administrator will contribute to the success of the department by identifying improvements to processes and activities to increase overall effectiveness, achieving financial targets, and acting as a resource to Company leadership as a Subcontracts subject matter expert.

Responsibilities

• Represent the Company at all times with high moral standards while adhering to the Company's Code of Business Conduct and Ethics.
• Actively support the Company's commitment to safety and its Core Values.
• Adhere to the Company's policies, procedures, and processes for the acquisition of services.
• Conduct business dealings with the highest level of integrity and ethics.
• Contribute to the success of the department by identifying improvements to processes and activities to increase the overall effectiveness of the team.
• Contribute to achievement of financial targets and cost-reduction initiatives, including savings targets.
• Act as a resource to Company leadership as a Subcontracts subject matter expert.
• Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk.
• Foster good working relationships with subcontractors to include sourcing, developing, and vetting subcontractors and evaluating subcontractor performance.
• Oversee subcontract pricing for budgeting of projects and proposals; work with Operations and Proposal team to identify/develop subcontracting strategies.
• Lead the process to identify and pre-qualify subcontractors as needed.
• Lead the RFP and bid evaluation process for selection of subcontractors.
• Facilitate negotiation of subcontract terms and pricing; consult with Legal and the Project Management Team as applicable.
• Lead subcontract administration activities such as kick-off meetings, change management, invoicing process, and subcontract close-out.
• Maintain project level reporting and timely notifications to Project Management team on subcontracting activities.
• Maintain well documented files of subcontracts within a shared folder system.
• Act as an escalation point for subcontractor interface with the Project Management Team for project execution issues.
• Develop Agreements and/or Master Service Agreements as needed.
• Perform other duties as required or assigned.

Requirements

• 5+ years' similar experience in contract/subcontract management and administration, preferably in a construction environment.
• Bachelor's degree, or equivalent related experience, in Supply Chain Management, Business, Engineering, or related field, preferred.
• P.M., CPSM, A.P.P., CPIM, CSCP, or Six Sigma certification a plus.
• Working knowledge of various construction/fabrication disciplines, quality control functions, craft labor, and safety regulations.
• Good understanding of scope development, scheduling, cost control, and engineering drawings.
• Strong knowledge of contract negotiations.
• Attention to detail with excellent analytical, planning, and organizational skills.
• Excellent communication (oral and written) and public relations skills required.
• Practical problem solving and trouble-shooting skills.
• Strong computer knowledge, including MS Excel, Word, Outlook, Access, and material management software.
• Willingness to travel as needed/required.

Nice-to-haves

• P.M., CPSM, A.P.P., CPIM, CSCP, or Six Sigma certification.

Benefits

• Medical, dental and vision plans covering eligible employees and dependents.
• Disability benefits.
• Life and AD&D insurance.
• Employee assistance program (EAP).
• 401(k) plan with company match.
• Employee stock purchase plan (ESPP).
• Robust wellness program.
• Adoption assistance.
• Paid time off.
• Tuition reimbursement.
• Performance or safety bonus program.