Subcontracts Administrator

About the position

In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements.

Responsibilities

• Conforms and ensures subcontract execution
• Directs negotiation in the commitment of subcontracts
• Develops and issues subcontracts and services agreements as assigned
• Prepares bidders' lists and pre-qualifies bidders
• Forms bid request packages and issues bid request packages to approved bidders
• Coordinates bidders' questions and answers to those questions
• Prepares Commercial Bid Summary and recommendations
• Recommends and secures approvals in accordance with established procedures
• Prepares subcontract documents for execution
• Leads preparation of bid request packages, addenda, and other bid cycle correspondence to ensure proper format, content and project requirements are met
• Ensures all commitments made by subordinate personnel are accurately presented and follow established approval and signing authorities contained in company policies and procedures
• Reviews and recommends bid selections that require higher approval authority
• Executes commitments within delegated signing authority
• Communicates with Engineering and Construction supervision to assist, guide and plan the processing of service requisitions for all project contracts
• Develops project contracts operating procedures for review by designated supervisor and inclusion into the project contract procedures
• Develops, monitors, and maintains project master contracts forms, including legal and commercial terms and conditions to be included in the project contracts documents
• Directs negotiations and prepares proposed negotiating plan in the commitment and resolution of commercial conditions of contracts when such action is agreed as necessary by the designated supervisor

Requirements

• Requires bachelor's degree (or international equivalent) and 8-10 years of relevant experience or 12-14 years of relevant work experience for Level 1
• Requires bachelor's degree (or international equivalent) and 10-13 years of relevant experience or 14-17 years of relevant work experience for Level 2
• Proficiency in all phases of the formation and administration of construction contracts and contract agreements, including types, terms, legal requirements, planning, and subcontractor schedule performance and management
• Skilled in working and communicating effectively both orally and in writing with other project functional groups, including project management and other organization leaders
• Motivation and mindset to pick up a scope of work /package, take ownership, and drive to completion
• Strong ability to prioritize and stay organized
• Significant experience delivering projects in the field from execution through to completion